Title: Operations Specialist
Pay Rate: $36/hr
Job Type: 6+ month contract (Oct 2025 Apr 2026)
Shift: Mon Fri, 8am - 5pm or 9am - 6pm
Location: Palo Alto, CA 94304
Job Code: JPC-11518/1448968

Overview:
Tekberry is seeking a highly qualified and motivated Operations Specialist to perform specialized and diverse work activities. This role requires both independent problem-solving and collaboration with multiple functional teams. The position supports operations and facilities activities related to maintenance, repair, qualification, and validation in a cGMP facility producing innovative cell and gene therapies for rare diseases.

Key Responsibilities:

Facilities Operations & Maintenance

• Serve as the point of contact for property operations and maintenance in assigned building(s), units, and labs.
• Initiate work requests, monitor completion, and coordinate routine maintenance services, including trash, utilities, custodial, pest control, inspections, grounds/landscapes, alarms, systems, and equipment.
• Perform condition assessments on appearance, equipment, or troubleshooting (per FSM guidance).
• Implement preventive maintenance plans and integrate utility usage optimization, including monitoring usage, providing recommendations, following up, and coordinating shutdown requirements.
• Coordinate contract work and third-party vendors.
• Identify and implement building operations and process improvements to increase productivity and reduce costs.
• Coordinate maintenance logistics to avoid conflicts with faculty, research activities, or events.

Property Administration

• Complete property tagging, data entry, inventory management, purchase orders, and receiving.
• Maintain accurate recordkeeping and tracking, supporting space allocation decisions and administrative reporting.

Facility Security

• Implement facility security programs, including distributing keys, providing building access, monitoring access records, and assessing security infrastructure needs (cameras, alarms, interlocks).
• Adjust access schedules as required to meet operational needs.

Project Coordination

• Perform assigned tasks within department projects, act as a project coordinator/liaison, and oversee/execute small, local projects including organization, scheduling, budgeting, and implementation.

Safety & Compliance

• Serve as safety management coordinator by correcting identified safety issues, tracking chemical inventory, managing hazardous waste, communicating and implementing disposal procedures, and conducting safety training or new employee facility orientation.
• Participate in emergency preparedness, recovery, and business continuity planning.

Space Management

• Coordinate moves, space inventory, and space allocation tracking.
• Specify setups, maximize space utilization, and provide input into facilities renewal models and capital plan implementation (as assigned).

Qualifications & Requirements:

• BA degree and three years of related facilities management experience, or a combination of education and experience.
• Strong interpersonal skills and mature judgment to effectively interact with faculty, staff, and vendors.
• Ability to manage multiple projects and competing priorities while meeting deadlines.
• Working knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Project).
• Experience with internal and external vendors and contracting services.
• Knowledge of safe handling and disposal of chemicals, hazardous waste, and laboratory emergency preparedness.
• Customer service, cash handling, administrative support, and relationship management experience preferred.
• Valid California Non-commercial Driver's License required.

Certifications & Licenses:

• Valid California Non-commercial Driver's License.

• Tekberry, Inc. is an equal opportunity employer and a Certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).
• Applicants may receive communications via text regarding this position.

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity.

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