Job Overview:

Aspire Funding Platform, a Premium Merchant Funding sister company, is seeking a highly organized and detail-oriented Operations Specialist to oversee office operations and administrative functions. This fully onsite role, located in Woodcliff Lake, NJ, will focus on managing day-to-day office tasks, maintaining office systems, and supporting staff needs. The ideal candidate will have strong organizational and communication skills, with the ability to enhance office efficiency and ensure smooth administrative operations.

Key Responsibilities:

Office Operations Management:

• Oversee the day-to-day operations of the office, ensuring all administrative functions run smoothly and efficiently.
• Provide administrative assistance to staff, including scheduling meetings, managing correspondence, and handling office communications.
• Organize and maintain physical and digital files, ensuring compliance with internal processes and regulatory requirements.
• Assist with onboarding new employees by preparing workstations, explaining office systems, and supporting their integration into the team.
• Identify areas for operational improvement, streamline workflows, and implement solutions to enhance office efficiency.

Qualifications:

• Proven experience in an administrative or office operations role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office technology.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both verbal and written.
• Detail-oriented with problem-solving abilities.
• Ability to work independently and proactively in a fast-paced environment.
• Professional demeanor with the ability to represent the company positively.