Oracle Cloud Project Coordinator Remote

Job Title

Oracle Cloud Project Coordinator (Remote)

Location

Nashville, TN

Duration

6 Months

Interview Type

Virtual

Note

• Remote role - Locals preferred.

Description

The Situation
Metro Nashville is approximately eight months post go-live on a major Oracle Cloud implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce of approximately 26,000 employees. The system is in active stabilization with a significant volume of open issues, vendor coordination, steering committee governance, and cross- departmental workstreams all running simultaneously.
We need an organized, detail-oriented Project Coordinator who can provide reliable administrative and operational support to the Oracle Cloud Project Manager and the broader program team. This is a coordination and execution role - the person who makes sure nothing falls through the cracks.

What You Will Do

Meeting Coordination and Documentation

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.

• Prepare meeting agendas in advance and distribute materials to participants.

• Capture meeting minutes, decisions, and action items in real time.

• Distribute notes and action items to attendees promptly following each meeting.

• Track action item status and follow up with owners to ensure nothing is missed.

Project Artifact Management

• Maintain and update project documentation including trackers, logs, status reports, and schedules.

• Ensure project artifacts are current, organized, and accessible to the team.

• Support the PM in maintaining the consolidated issue and work order inventory.

• Assist with preparing materials for steering committee meetings and leadership updates.

Financial Tracking and Invoice Support

• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.

• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.

• Flag discrepancies or questions for PM and leadership review.

• Maintain financial tracking logs and assist in preparing summary reports.

General Program Support

• Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications.

• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.

• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.

• Handle general administrative needs that support smooth program operations.

Top Skills

Required

• Strong organizational skills and attention to detail - this role lives and dies by follow-through.

• Experience supporting project teams in a coordination or administrative capacity.

• Comfortable managing multiple workstreams and priorities simultaneously without losing track of details.

• Proficient with productivity tools - Microsoft Office, Teams, SharePoint, and similar platforms.

• Clear, professional written and verbal communication skills.

• Ability to take initiative and work independently once direction is given.

• Beneficial but Not Required

• Experience supporting enterprise software or ERP implementations.

• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.

• Public sector or government experience.

• Experience reviewing vendor invoices or tracking contract financials.

Recruiter

Contact: Ramakrishna -