Milber Makris Plousadis & Seiden, LLP, a full-service civil litigation defense firm and business partner to the insurance industry, is seeking a detail-oriented paralegal with strong case intake, calendaring and litigation support experience. This role is based in our Woodbury, New York office and requires four days a week in office and one day remote, following a minimum of six weeks in-office training. The ideal candidate thrives in a fast-paced environment, understands court deadlines, and can manage multiple matters from intake through trial preparation. Law office experience is mandatory. Prior case intake and calendar experience required. Paralegal certification is preferred but not mandatory.

Experience Requirements:

• 3+ years paralegal experience
• Computer proficiency in MS Word, Outlook, Excel & Adobe Acrobat
• Experience in case intake, calendaring and scheduling mandatory (preferably in an insurance defense law firm)
• Litigation support experience a plus
• Strong knowledge of civil procedures and court rules
• Experience with case management systems and e-filing platforms
• Excellent organizational and deadline management skills
• Exceptional verbal and written communication, knowledge and understanding of legal terminology and procedures
• Paralegal certificate a plus

Primary Job Duties/Responsibilities

• Handle intake process for new cases daily, reviewing case assignments, claim documents, and assigning cases
• Open and organize case files, enter key dates into case management system, and ensure accurate party and court information
• Perform conflicts checks on new case assignments
• Prepare correspondence acknowledging new case assignments
• Maintain firm’s master calendar, entering and tracking court deadlines, discovery cutoffs, hearings, conferences, depositions, and trial dates
• Monitor procedural deadlines to ensure compliance with court rules
• Enter court appearances, conferences, hearings, motion return dates, mediation and arbitration dates, deposition dates, examinations under oath dates, independent medical examinations, expert examinations, meetings, etc.
• Schedule and confirm all appearances, depositions, and meetings, and handle all adjournments
• Communicate and coordinate with attorneys, courts, adversaries, experts, translators, court reporters, arbitrators, mediators, clients, and non-party witnesses
• Reserve conference rooms, order court reporters, translators, videographers
• Additional administrative duties.

Summary

As a Paralegal handling case intake and the firm's calendar, you will be integral to the growth of the law firm. Your strong communication and organizational skills will ensure efficiency and organization of incoming case assignments. In handling the firm's calendar, you will ensure compliance with court rules and deadlines. You will input, verify, and track crucial dates, and coordinate with attorneys to ensure all compliance and scheduling needs are met.

*Salary Commensurate with Experience

MMP&S Benefits Include:

Health Insurance, Health Savings Account, Dental options, Vision options, Life Insurance, Long-Term Disability Insurance, Short-Term Disability Options, Flexible Spending Account, 401(k) Plan, AFLAC, Pet Insurance