Part-Time Bookkeeper / Administrative Specialist

Heston Door Service – Monroe, WA

Pay: $30–$38 per hour, depending on experience
Schedule: Part-time, approximately 25 hours per week
Location: Hybrid – Remote flexibility with a minimum of one day per week in our Monroe office

About Us

Heston Door Service is a locally owned and operated garage door company serving the Greater Seattle area since 2010. We specialize in residential and commercial garage doors, service, repairs, and installations.

We're a growing company with a small, hardworking team that takes pride in doing things the right way. We're looking for an experienced bookkeeper who can help keep our finances organized, our records accurate, and our administrative operations running smoothly.

About the Position

We're looking for a detail-oriented, dependable, and highly experienced bookkeeper to join our team on a part-time basis.

Bookkeeping will be the primary focus of this position, but we're also looking for someone who is comfortable taking on additional administrative responsibilities, including payroll, business licensing, compliance, and general office support.

The ideal candidate is a QuickBooks Online expert who can work independently, identify and resolve discrepancies, and take ownership of the day-to-day accounting without constant supervision.

This is a flexible, hybrid position that offers the opportunity to work closely with company leadership and become a valued part of our team.

Key Responsibilities

Bookkeeping & Accounting

• Manage day-to-day bookkeeping using QuickBooks Online.

• Reconcile bank accounts, credit cards, and other financial accounts.

• Manage accounts payable and accounts receivable.

• Record and categorize transactions accurately.

• Review financial records, identify discrepancies, and resolve issues.

• Prepare and maintain financial reports, including profit & loss statements and balance sheets.

• Maintain accurate and organized accounting records.

• Assist with month-end and year-end accounting procedures.

• Coordinate with our CPA as needed.

• Work within ServiceTitan, our field service management software, to review transactions, payments, and financial information. Training will be provided.

Payroll & Administration

• Prepare, process, and reconcile payroll.

• Maintain employee payroll records and documentation.

• Track business licenses, registrations, renewals, and compliance deadlines.

• Assist with insurance documentation and other administrative requirements.

• Organize and maintain company records and digital files.

• Assist company leadership with various administrative tasks and projects as needed.

Qualifications

Required:

• Extensive hands-on experience with QuickBooks Online.

• Strong understanding of bookkeeping and general accounting principles.

• Experience independently managing bookkeeping for a small business.

• Proficiency with Google Workspace, including Gmail, Google Sheets, Docs, and Drive.

• Strong organizational skills and exceptional attention to detail.

• Ability to prioritize tasks and manage time effectively.

• Strong communication and problem-solving skills.

• Ability to work independently and maintain confidentiality.

Preferred:

• QuickBooks Online ProAdvisor certification.

• Experience in construction, contracting, home services, or a similar industry.

• Experience with payroll processing and payroll reconciliations.

• Familiarity with business licensing and administrative compliance.

• Experience with ServiceTitan or similar field service management software (not required).

Schedule & Work Environment

This is a part-time position averaging approximately 25 hours per week.

Initial training will take place in person at our Monroe office. Once training is complete and the employee is comfortable working independently, the position will transition to a flexible hybrid schedule, with a minimum of one in-office day per week. Additional in-office time may occasionally be required.

Compensation

• $30–$38 per hour, depending on experience.

• Flexible, hybrid work schedule.

• Opportunity to grow with an established and expanding company.

• Supportive, team-oriented work environment.

Who We're Looking For

We're not looking for someone who simply enters transactions into QuickBooks.

We're looking for someone who understands accounting, takes pride in accurate work, and knows how to keep a business's finances organized.

You should be the type of person who notices when something doesn't look right, takes the initiative to figure out why, and helps prevent the same issue from happening again.

We're a small business, so flexibility, communication, and a willingness to pitch in where needed are important.

If you're an experienced bookkeeper who enjoys working independently, appreciates a flexible schedule, and wants to be part of a growing local business, we'd love to hear from you.

To Apply: Please submit your resume and a brief description of your QuickBooks Online experience.