About Us

L&L Air Trim Collection Systems designs and installs industrial air handling and dust collection systems across multiple states. We are growing quickly and need a reliable, detail-oriented office professional to help manage parts, paperwork, and daily administrative tasks.

This is not just a “desk job.” This role is critical to keeping projects moving and customers taken care of.

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Position Overview

We are looking for a motivated individual who can manage parts ordering, coordinate with vendors, handle emails, and keep office operations organized.

You will work directly with ownership and field crews to ensure jobs stay on schedule and paperwork stays clean.

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Responsibilities

Parts & Purchasing

    •    Order job-specific parts and materials

    •    Track deliveries and shipping

    •    Communicate with vendors

    •    Maintain parts inventory

    •    Compare pricing and manage purchase orders

Office & Administrative

    •    Manage incoming emails and phone calls

    •    Prepare proposals and invoices

    •    Organize job files and documentation

    •    Assist with scheduling

    •    Maintain organized digital and physical records

    •    Support payroll documentation and job costing as needed

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Qualifications

    •    Strong organizational skills

    •    Comfortable with email and computer systems

    •    Detail-oriented and dependable

    •    Good communication skills (vendors + customers)

    •    Ability to prioritize tasks in a fast-paced environment

    •    Experience in construction, industrial supply, or equipment industry preferred (but not required)

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Compensation

    •    Competitive pay based on experience

    •    Growth opportunity within a growing company

    •    Stable, long-term position

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Why This Role Matters

This position supports both the field and ownership. If you are organized, proactive, and take pride in keeping things running smoothly, this is a key role with room to grow.