1099 Contract

Role summary

• Payroll Administrator responsible for end-to-end payroll processing and system administration, with expert-level ownership of Paycor and experience with BSwift, or integrating equivalent benefit platform, including integration design, implementation, maintenance, and troubleshooting.

Key responsibilities

• Process accurate, timely payrolls for assigned populations according to company payroll schedule and compliance requirements.
• Act as primary Paycor system administrator: configure pay codes, deduction codes, earnings, tax jurisdictions, security roles, user provisioning, and system settings.
• Serve as primary BSwift administrator during implementation of the platform.
• Maintain and monitor automated feeds (API or flat-file/SFTP) between BSwift and Paycor; troubleshoot, resolve, and document data exceptions and transmission errors.
• Reconcile payroll to benefits and general ledger: verify deductions, employer contributions, tax calculations, and post-payroll adjustments; prepare reconciliation documentation.
• Manage retroactive payroll adjustments caused by benefits changes, mid-period enrollments, terminations, and corrections originating in BSwift.
• Prepare, schedule, and deliver recurring and ad-hoc Paycor and benefits reports for HR, Finance, and Leadership; create custom reports and dashboards as needed.
• Ensure payroll and benefits data integrity and security: apply role-based access controls, audit trails, and follow data protection and privacy standards (HIPAA where applicable).
• Partner with VP of HR, Finance/Accounting, IT, and external vendors/carriers to align requirements and resolve cross-functional issues.
• Provide user training and support for Paycor and BSwift end users and HR team members; escalate complex issues appropriately.

Technical & integration-specific responsibilities

• Design data flows that deliver accurate payroll deductions and employer contributions from BSwift into Paycor and ensure payroll results flow back to finance systems as required.
• Implement and validate file formats and secure delivery methods (SFTP, signed APIs, encryption) for carrier and payroll exchanges.

Required qualifications

• Minimum 3–5 years of progressive payroll administration experience in an enterprise environment, with at least 2 years of direct, hands-on Paycor an BSwift.
• Experience with an API integration.
• Demonstrated, expert-level proficiency in Paycor system administration (configuration, payroll processing, reporting, security).
• Demonstrated, expert-level proficiency in BSwift benefits administration (census management, enrollment configuration, carrier file management).
• Proven experience implementing and supporting integrations between benefits platforms (BSwift) and payroll systems (Paycor), including data mapping and feed troubleshooting.
• Strong practical knowledge of payroll tax rules, wage/tax reporting, deductions, garnishments, and payroll lifecycle.
• Advanced Excel skills (VLOOKUP/XLOOKUP, PivotTables, data cleansing); experience using SQL or similar query tools is highly desirable.
• Experience working with APIs, flat-file formats (CSV/XML/JSON), SFTP, and basic data transformation concepts.
• Exceptional attention to detail, problem-solving skills, and ability to manage multiple deadlines in a fast-paced environment.

Preferred qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, Information Systems, or related field.
• Certified Payroll Professional (CPP) or similar payroll certification preferred.
• Experience with benefits compliance (COBRA, ACA, ERISA) and familiarity with carrier file specifications.
• Project management experience and familiarity with change management practices.

Core competencies and soft skills

• Excellent communication skills: able to translate technical integration issues into business terms for HR, Finance, and vendor stakeholders.
• Strong organizational skills, ability to prioritize competing deadlines, and ownership of end-to-end deliverables.
• Analytical mindset with a focus on data integrity, process improvement, and automation.
• Customer-service orientation: responsive support for employees and business partners; patient trainer and mentor.
• High integrity and confidentiality handling sensitive payroll and benefits information.

Success metrics / KPIs (examples)

• On-time, accurate payroll processing rate (target ≥ 99.9%).
• Reduction in integration errors and failed feeds (target measurable decrease quarter over quarter).
• Average time to resolve integration-related incidents (target SLA).
• Accuracy of payroll-to-benefits reconciliations and reduction of retroactive adjustment volume.

Documentation / deliverables expected

• Integration design documents, data maps, and file specifications.
• Standard operating procedures, runbooks, and training materials.
• Reconciliation templates and audit logs.

 Experience with BSwift or integrating some other benefit platform