Payroll Administrator

This is an office-based role working out of our Chicago location.Why This Role MattersEvery paycheck represents trust. In this role, you’ll be the person employees rely on to be paid accurately, on time, and in compliance; across multiple states, entities, and pay schedules. Your work directly affects financial wellbeing, employee confidence, and the company’s ability to operate smoothly.How This Team Works (and How You’ll Know You’re Succeeding)You’ll work alongside the Payroll and HR Operations teams in our Chicago office, supporting weekly and bi‑weekly payrolls for salaried and hourly employees across multiple states. Success in the first 90 days looks like independently processing payroll tasks in UKGPro, confidently resolving employee payroll inquiries, and proactively identifying and correcting discrepancies before payroll is finalized.What You’ll Actually Do in Your First 30 DaysGet hands-on with UKGPro and Workforce Management (WFM), including employee setup, time file audits, and basic reportingPartner with payroll teammates to prepare, audit, and validate weekly and bi‑weekly payroll runsRespond to employee payroll questions via phone and email, learning how to clearly explain payroll policies and resolutionsShadow timekeeping and time clock troubleshooting to become a first-line support contactCore ResponsibilitiesMaintain accurate employee, payroll, and PTO records, including new hires, terminations, tax forms, deductions, incentives, and garnishmentsPrepare, audit, and reconcile time files for non-exempt employees; identify and resolve out-of-balance issues prior to payroll finalizationResearch and resolve paycheck, timekeeping, tax, and wage/hour discrepancies in compliance with federal, state, and local regulationsServe as primary support for UKGPro and WFM system questions, password resets, timesheet corrections, and user maintenanceProcess off-cycle payroll runs as needed (terminations, bonuses, state-specific requirements)Calculate and set up garnishments, levies, and family court orders in UKGProAct as a liaison with local tax authorities and financial institutionsSupport audits and ensure payroll reporting aligns with GAAP and regulatory requirementsMust HaveHands-on experience processing payrollPractical working knowledge of multi-state payroll laws and regulationsExperience auditing timekeeping data and correcting discrepanciesAbility to handle confidential information with consistency and discretionAdvanced Excel skills for reconciliation, auditing, and reportingNice to HaveExperience with UKG and Workforce Management (WFM / UKG Dimensions)Exposure to payroll tax research, garnishments, and wage/hour investigationsCertified Payroll Professional (CPP)Experience supporting both hourly and salaried populations across multiple entitiesFamiliarity with UKG modules such as Business Intelligence or People AnalyticsRole DetailsLocation: Onsite, Chicago officeDirect Reports: NoneTravel: 0–10%Pay: Starting at $75,000, depending on experienceWhat We OfferIn addition to competitive pay we offer a comprehensive benefits package designed to support your physical, financial, and personal well-being:Medical, dental, and vision insurance optionsHealth Savings Account (HSA) and Flexible Spending Account (FSA)401(k) with company matchTuition reimbursementEmployee Assistance Program (EAP)Voluntary life, AD&D, and short-term disability coveragePaid holidays and time off$50,000 basic life/AD&D and long-term disability at no costPropane discountOur CultureWe believe payroll is a service role rooted in accuracy, accountability, and respect for employees’ time and livelihoods. Our team values clear communication, teamwork, and solving problems together.