Payroll Administrator

Payroll Administrator

On-Site: Tampa, FL

Position Summary

The Payroll Administrator is responsible for administering employment verification requests and payroll garnishments while ensuring compliance with federal, state, and local regulations. This role serves as a key point of contact for employees, government agencies, courts, and third-party vendors regarding payroll-related inquiries. The ideal candidate is highly organized, detail-oriented, and capable of managing sensitive and confidential information with accuracy and professionalism.

Essential Duties and Responsibilities

Employment Verifications

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• Process and respond to employment and income verification requests through designated verification vendors and internal processes.
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• Review verification requests to ensure proper authorization and compliance with company policies and privacy requirements.
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• Coordinate with employees, lenders, government agencies, and third-party vendors regarding employment verification inquiries.
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• Maintain accurate records of verification requests and responses.
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• Monitor service levels and ensure timely completion of all verification requests.
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Garnishment Administration

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• Receive, review, and administer wage garnishment orders, including child support, tax levies, creditor garnishments, and bankruptcy orders.
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• Calculate and process garnishment deductions in accordance with federal, state, and local regulations.
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• Communicate with employees regarding garnishment notifications and deductions as appropriate.
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• Coordinate remittances to agencies, courts, and other authorized recipients.
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• Monitor garnishment balances and termination notices to ensure accurate withholding and timely release of deductions.
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• Maintain detailed documentation and audit-ready records for all garnishment activity.
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Payroll Support

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• Assist with payroll processing activities as needed to ensure timely and accurate payroll administration.
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• Research and resolve payroll discrepancies related to employment verifications and garnishments.
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• Partner with Human Resources, Legal, Benefits, and Finance teams to ensure compliance with applicable laws and company policies.
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• Support internal and external audits by providing required documentation and reports.
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• Maintain payroll records in accordance with record retention requirements.
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• Identify opportunities to improve payroll processes, efficiency, and employee experience.
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Qualifications

Required Education and Experience

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• Associate's degree in Human Resources, Accounting, Finance, Business Administration, or a related field, or equivalent work experience.
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• 2-4 years of payroll administration experience.
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• Experience managing employment verifications and payroll garnishments.
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• Working knowledge of payroll laws and regulations affecting wage deductions and income reporting.
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• Experience with payroll and HRIS systems.
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Preferred Qualifications

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• Experience with multi-client, multi-state payroll environments.
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• Experience working with third-party verification vendors such as The Work Number or similar services.
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Knowledge, Skills, and Abilities

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• Strong attention to detail and commitment to accuracy.
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• Ability to handle highly confidential information with discretion.
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• Excellent organizational and time management skills.
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• Strong customer service and communication skills.
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• Ability to interpret court orders, legal notices, and government documentation.
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• Proficiency with Microsoft Office Suite, particularly Excel.
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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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• Strong analytical and problem-solving skills.
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