Payroll Coordinator

We are seeking a detail-oriented and organized Payroll Coordinator to support and manage payroll processing across multiple U.S. states.

The ideal candidate will have 3-5+ years of payroll experience, a strong understanding of multi-state payroll tax regulations and wage laws, and experience working with payroll software.

Experience with Paychex is strongly preferred. This individual will help ensure employees are paid accurately and on time while maintaining compliance with applicable federal, state, and local payroll regulations.

The ideal candidate is a reliable, detail-oriented payroll professional who is comfortable managing multi-state payroll complexities and understands the importance of accuracy, compliance, and confidentiality.

Key Duties & Responsibilities:

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• Process and coordinate accurate, timely payroll for employees across multiple U.S. states.
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• Calculate wages, overtime, bonuses, deductions, and other payroll adjustments in accordance with applicable regulations and company policies.
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• Ensure accurate payroll tax withholding and compliance with varying state and local tax requirements.
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• Maintain payroll records and employee information, ensuring accuracy and confidentiality.
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• Review payroll reports and identify discrepancies, resolving issues promptly.
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• Assist with payroll tax filings, reconciliations, and other payroll-related reporting.
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• Monitor changes in payroll legislation, wage laws, and tax regulations that may affect multi-state payroll processing.
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• Respond to employee inquiries regarding paychecks, deductions, tax withholding, and other payroll matters.
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• Coordinate with Human Resources, Accounting, and other internal departments to ensure accurate payroll administration.
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• Support payroll audits and maintain appropriate documentation in accordance with internal procedures and regulatory requirements.
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• Assist with year-end payroll activities, including W-2 preparation and reconciliation.
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Required Qualifications:

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• 3-5+ years of payroll processing or payroll administration experience.
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• Experience processing multi-state payroll for employees located in multiple U.S. states.
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• Working knowledge of payroll tax withholding, wage calculations, overtime, deductions, and applicable employment regulations.
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• Strong attention to detail and a high degree of accuracy.
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• Proficiency with payroll software and Microsoft Office applications.
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• Strong organizational, analytical, and problem-solving skills.
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• Excellent written and verbal communication skills.
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• Ability to maintain confidentiality when handling sensitive employee and payroll information.
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Preferred Qualifications:

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• Experience with Paychex strongly preferred.
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• Experience managing payroll tax requirements across multiple jurisdictions.
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• Familiarity with payroll reporting, reconciliations, audits, and year-end processing.
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Relevant payroll or HR certifications, including:

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• Fundamental Payroll Certification (FPC)
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• Certified Payroll Professional (CPP)
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• Professional in Human Resources (PHR)
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• SHRM Certified Professional (SHRM-CP)
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Location: Miami, FL

Pay Range: $60,000 - $70,000 + Benefits & Perks

Schedule: Full Time, M-F - Hybrid Schedule w/Friday (1-day) from home