Payroll Coordinator

Job Description:Insight Global is seeking a Payroll Coordinator for a top HVAC client. This individual will support the accurate and timely processing of employee payroll and serve as a key resource for payroll-related questions and discrepancies. The Payroll Coordinator will review employee timecards, verify regular and overtime hours, PTO, bonuses, deductions, and other payroll inputs while ensuring payroll is processed correctly and on schedule.This person will maintain employee payroll information in Miter, including pay rates, direct deposit, tax withholding, deductions, and employee status changes. They will work closely with HR, managers, employees, and accounting to research discrepancies, make corrections, and ensure payroll records remain accurate. The role will also assist with new-hire payroll setup, terminations and final pay, payroll reconciliations, reporting, taxes, garnishments, and year-end/W-2 activities.The ideal candidate has 1-3 years of payroll-related experience, strong attention to detail, and hands-on experience with a payroll or timekeeping platform. Miter experience is preferred but not required, and candidates with experience using comparable payroll systems should still be considered. Experience supporting payroll within HVAC, construction, skilled trades, or union environments would be a strong plus.Must-Haves:1-3 years of payroll, accounting, or related administrative experienceExperience using MiterHands-on payroll and timekeeping system experienceExperience reviewing and processing employee timecardsKnowledge of overtime, PTO, deductions, and payroll adjustmentsesPlusses:Miter payroll/timekeeping experienceMulti-state payroll experiencePayroll reconciliation and reportingPayroll tax and wage/hour knowledgeNew-hire and termination payroll processingYear-end payroll and W-2 reconciliation experienceHVAC, construction, skilled trades, or union payroll experienceDay-to-Day:Process weekly and/or biweekly payroll through MiterReview timecards, hours, overtime, PTO, bonuses, and deductions for accuracyUpdate employee pay rates, direct deposit, tax withholding, and payroll informationWork with employees, managers, HR, and accounting to resolve payroll discrepanciesSet up new hires and process terminated employees in the payroll systemReconcile payroll totals and prepare routine payroll reportsAnswer employee questions about pay, hours, deductions, and payroll issuesSupport payroll taxes, garnishments, benefits deductions, and complianceAssist with year-end payroll processing and W-2 reconciliationMaintain accurate and confidential payroll records