Payroll Specialist

Position: Payroll SpecialistJob Type: 40 hours per week, Full-TimeLocation: Hybrid in Bellevue, WA 98004 - Remote three days from home & In-Office two days per weekStarting Pay: $26-30 per hour DOEPaid Time Off: 2 weeks vacation accrued, 1 week sick accrued, & 13 company-paid holidaysAbout UsAd-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives.Company CultureSmall, people-oriented companyProfessional but casual, family atmosphereWe strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work withWhat you will be doing:In this role, you'll play a pivotal part in maintaining the efficiency and effectiveness of our payroll operations, contributing to the overall success of the company.Oversees and Processes Payroll: Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of semi-monthly payroll utilizing Rippling, cloud-based payroll software, including but not limited to:Timesheet collection, review, and submissionCalculating the employer liability and distribution of related reportsProcessing ACH collection of employer liability expensesMaintaining financial records of the payroll entity in accounting softwarePayroll Comprehension: Understanding of payroll transactions including salaries, bonuses, benefits, garnishments, taxes, and other deductionsPayroll Compliance: Ensures compliance with federal, state (including multi-state payroll), and local payroll wage and hour laws and best practicesQuarterly & End-of-Year Payroll Forms: Generated via Rippling software, reviewing, correcting, and distributing forms including but not limited to 941s/940s/W2s/W3s/1095-Cs in a timely mannerState Taxes: Reporting and payment of applicable state and local business taxes to the appropriate agenciesOnboarding New Hires & Employee Changes: Ensuring onboarding processes are completed and the appropriate pay structure is set and tested; inputting changes to employees' pay, taxes, direct deposit, etc.Record Keeping: Maintains appropriate records of employee and payroll-related information while upholding high levels of confidentialityVerification of Employment: Receives requests, ensures appropriate authorization has been collected, and provides requested data without delayTraining: Provides training for all new property managers to support their teams and ensure they have the tools to submit payroll efficientlyCustomer Service: Provides customer service by researching and resolving questions regarding the interpretation of payroll policies and procedures, calculation of pay, retroactive pay, vacation, garnishments, and other related matters; investigates payroll records and provides justification for calculations while maintaining strict confidentialityManaging Email Inbox: Monitors the shared HR inbox, responds to general HR inquiries, and routes requests to the appropriate individual for resolution while maintaining confidentialityMail Distribution & Record Keeping: Scans and digitally files incoming physical mail, responds to appropriate HR inquiries, and distributes mail to the correct recipient in a timely mannerAssistance in Special Projects: Provides direct support to leadership in executing special projects, demonstrating flexibility and a collaborative spirit across diverse tasksWhat we look for:Positive Attitude: Bringing a positive, can-do attitude to the workplace, consistently striving for excellenceContinuous Improvement: An ongoing commitment to personal and professional growthComputer Literacy: Proficiency in Office 365, particularly Microsoft Word and ExcelAccurate Data Entry Skills: Exceptional attention to detail, ensuring accuracyCritical Thinking Skills: The ability to thoughtfully approach problems in a logical mannerRobust Problem-Solving Abilities: Adeptness in identifying issues and devising practical solutionsMultitasking: Ability to handle multiple tasks in a high-pressure environment while meeting deadlinesEffective Communication: Proficient in conveying information clearly in both written and verbal formsTeamwork Value: Recognizing and embracing the importance of collaboration and team cohesionSkills:Proficiency in processing payroll for employees, including calculating wages, deductions, and benefitsUnderstanding of tax laws and regulationsAttention to detail with problem-solving skillsMaintaining strict confidentiality of employee and company informationStrong verbal and written communication skillsCapability to meet deadlines consistentlyMathematical proficiencyProviding support and answering payroll-related queriesRequirements:2 years+ of experience in a payroll-related roleA high school diploma or equivalentProficiency in Microsoft OfficeKnowledge of Labor LawsMaintaining a high level of accuracy while using analytical skillsStrong organizational skills to manage multiple tasks and deadlines efficientlyAbility to work effectively as part of teamBenefitsHealth Insurance (Medical, Dental, Vision, Life, Vol. Life, FSA, & EAP)401(k) with company match up to 4%Hybrid Work Schedule- Remote three days from home & In-Office two days per weekTwo weeks vacation accruedOne week sick time accrued13 company paid holidays per calendar year