Payroll Specialist

SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring a Payroll Specialist to join their team. This will be a full-time opportunity with a hybrid schedule in Chicago, IL.

Overview

The Payroll Specialist is responsible for processing payroll across the Company, ensuring clinicians and staff are paid in a timely, organized, and professional manner. An understanding of payroll and timekeeping systems, payroll taxation and reporting, and general accounting concepts are critical competencies for this position.

Key Responsibilities

● Process bi-weekly & monthly payroll using Paylocity for all employees ensuring timeliness, accuracy and extreme confidentiality.

● Serve as business owner of the payroll and time tracking modules of Paylocity, being the key internal point of contact for questions, administration, implementation of upgrades/new features.

● Generate all direct deposits, ad hoc in-house payroll checks, reissues and stop payments, and respond to employee questions and requests.

● Ensure appropriate state and local taxation for all employees.

● In collaboration with HR department, ensure that all authorized payroll information is reviewed, processed, updated and maintained in the payroll system.

● Work cross-functionally with HR to optimize the payroll process, including assessing and documenting processes and implementing process improvements.

● In collaboration with HR department, prepare and issue annual W-2s.

● Accurately prepares all payroll reports and general ledger interfaces in accordance with both internal and external deadlines.

● Prepare payroll registers, tax filings support, and related compliance reports (federal, state, and multi- state).

● Support month-end close, internal/external audits, and workers' comp and benefits audits.

● Support harmonization of payroll processes, vendor master files, and payroll systems for future add-on acquisitions.

● Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., payroll automation tools).

● Demonstrate dedication to the mission, vision, values, and goals of the organization.

● Perform other duties as assigned.

Required Qualifications & Experience

Education

● Bachelor’s degree in business, Accounting preferred

Experience & Qualifications

● 3+ years of payroll processing experience

● Payroll tax filing knowledge – Federal, state, local and unemployment

● Multi-state payroll and W-2 experience

● Demonstrated strong attention to detail, dependability, and consistency

● Excellent organizational and time management skills

● Ability to handle confidential information with integrity

● Demonstrated interpersonal and communication skills, and ability to work independently

● Demonstrated critical thinking, problem solving and analytical skills

● Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity

● Ability to manage multiple priorities in a fast-paced, growth-oriented environment

● Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture

Preferred Knowledge, Skills & Abilities

● Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations.

● Experience processing payroll with Paylocity

● Experience with Sage Intacct ERP

● Payroll system implementation experience

● Certified Payroll Professional or other payroll certification

● Certified Public Accountant