Payroll Specialist

PAYROLL SPECIALISTReports to: Payroll ManagerGENERAL SUMMARY OF POSITION:The Payroll Specialist is responsible for executing accurate and timely payroll processing for theorganization, ensuring strict adherence to compliance standards across multi-state and multi-FEIN operations. This role manages confidential employee data, addresses complex payrollinquiries, and implements process improvements to support overall team and organizationalobjectives. The position contributes to a positive work environment by delivering exceptionalservice to employees and management while maintaining the utmost confidentiality of sensitivefinancial information.CORE & ESSENTIAL FUNCTIONS:TASKS:Manage the end-to-end payroll process accurately and timely for all employees across multi-state locations and multi-FEIN entitiesInterpret, apply, and maintain compliance with federal, state, local tax and wage and hour laws, regulations, or guidelines, including payroll tax registrationsPerform complex audits of payroll data, timesheets, employee information, and attendance records to identify and resolve discrepancies prior to payroll finalizationComplete post payroll audits and reporting, prepare metrics, and provide solutions and best practice improvementsHandle commission calculations and payment processing on an on-demand basisComplete month end processes and procedures including payroll journal entries for accounting. Work through reconciling differences and account balancing with the accounting teamEnter, maintain, and/or process information in the ADP payroll system, including employees’ compensation data, time and attendance, deductions and withholding, address changes, and other informationAdminister electronic time clocks (ex: UKG, IPS) and review data for completeness, compliance and accuracyPerform 401(k) administration as required per Internal Revenue Service and Department of Labor regulationsDrive continuous improvement in payroll processes and procedures to ensure standardization, efficiency, and compliance across the organizationLead efforts to respond to and resolve complex payroll inquiries from employees and management in a timely and professional mannerManage the generation and distribution of comprehensive payroll reports for management, accounting, and human resources teamsOversee the administration of year-end payroll processes, including the accurate preparation and distribution of W-2 forms across all FEINMaintain confidentiality of and compliance with all company information in accordance with federal, state and local regulations, and company policiesAll other duties as assignedQUALIFICATIONS & SKILLS:Minimum 3+ years of payroll processing experience preferred. High school diploma orequivalent is required, and a bachelor’s degree in accounting, finance, or business administrationis preferred. In lieu of a degree, a comparable combination of education, job specificcertification(s), and experience (including military service) may be considered. CPP certificationand ADP WorkforceNow experience is preferred. Demonstrated aptitude for problem-solving,documentation skills, research and resolution skills, data analysis and multi-tasking skills areessential. Must be results-orientated and able to work both independently and within a teamenvironment. Adherence to health and safety regulations (e.g. use of protective gear). Mustpossess excellent organizational and problem-solving skills. Must possess excellent verbal andwritten communication skills. Proficiency in using Microsoft Office Suite applications andpayroll/HRIS software systems; past ERP experience a plus.PHYSICAL REQUIREMENTS:Ability to communicate orally in a clear, concise and effective manner with employees,management, staff, and the public in face-to-face, one-on-one and group settings. Ability to use atelephone for communication. Ability to maintain regular, predictable, and punctual attendanceat the facility. Ability to establish and maintain effective working relationships with others. Useoffice equipment such as a personal computer, copier and facsimile machines. Ability tocommunicate in writing in a clear, concise and effective manner. Sit, walk and/or stand forextended time periods. Hearing and vision required to be within normal ranges. Ability toaccurately distinguish color variation. Read at, above, and below shoulder height. Occasionallystoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Normal rangeof tolerance to household and other types of typical industrial/construction chemicals andsolvents.EQUAL OPPORTUNITY EMPLOYERThe Garland Company, Inc. is an equal opportunity employer. All applicants will receiveconsideration for employment without regard to race, sex, color, religion, national origin,ancestry, military status, protected veteran status, marital status, gender identity or expression,transgender status, citizenship, sexual orientation, age, disability, or any other legally protectedcharacteristic under applicable law.The Garland Company, Inc. is committed to providing reasonable accommodation to, amongothers, individuals with disabilities and disabled veterans. If you need an accommodationbecause of a disability to search and apply for a career opportunity with The Company, please send an e-mail to hr@garlandind.com to let us know the nature of your accommodation requestand your contact information.