Payroll Specialist

Overview: We are seeking an experienced Payroll Specialist to manage multi-state payroll processing and ensure accurate, timely payments across multiple business locations. This role will oversee payroll adjustments, employee deductions, compliance reporting, and payroll-related accounting activities while maintaining compliance with applicable state and federal regulations.Key ResponsibilitiesProcess and review biweekly, multi-state payroll, ensuring accuracy and timely payment to employees.Audit timekeeping records, investigate discrepancies, and reconcile payroll reports before processing.Manage employee pay rate changes, deductions, new hires, terminations, promotions, and other payroll adjustments.Process garnishments, manual checks, stop payments, retroactive pay, and payroll corrections.Administer special payroll runs, including annual bonuses and year-end adjustments.Prepare month-end payroll reports and provide payroll-related financial data to Accounting.Research and resolve payroll inquiries involving taxes, paid time off, direct deposits, garnishments, and wage calculations.Prepare required payroll reports for government agencies and ensure timely submission of quarterly and annual filings, including W-2s.Support unclaimed payroll check reporting, reissuance, and required state reporting.Develop ad hoc payroll, financial, and operational reports as needed.Maintain accurate employee payroll records and ensure payroll transactions are processed in accordance with established procedures.Assist with internal and external payroll audits while maintaining strict confidentiality of employee information.Qualifications5+ years of multi-state payroll processing experience.Hands-on experience with ADP Workforce Now (ADP WFN) and payroll processing functionality.Working knowledge of federal and state wage and hour regulations, including California requirements.Strong Microsoft Excel skills and proficiency with Microsoft Office applications.Experience with payroll reconciliations, deductions, garnishments, pay adjustments, and payroll reporting.Fundamental Payroll Certification (FPC) is preferred.Bilingual English/Spanish skills are a plus.