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Payroll|Human Resources Specialist

In Colorado United States

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Payroll|Human Resources Specialist   

JOB TITLE:

Payroll|Human Resources Specialist

JOB TYPE:

Full-time

JOB LOCATION:

Fort Collins Colorado United States

JOB DESCRIPTION:

png\" height=\" 89\" width=\" 400\" alt=\"Logo\" border=\"0\"/>

Position Location
Fort Collins, CO

Work Location
Position qualifies for hybrid/in-office work

Research Professional Position: No

Posting Number: 202400139AP

Position Type: Admin Professional/ Research Professional

Classification Title
Technical/Support III

Work Hours/Week: 40

Proposed Annual Salary Range
$45,000 - $60,000 with full benefits (salary is commensurate with experience and qualifications)

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service.
With a robust benefits package, collaborative atmosphere, commitment to colostate.
edu/about/\">diversity, equity and inclusion
, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
To ensure full consideration, applications must be received by 11:59pm (MT) on
02/19/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation's leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students.
Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city.
Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.


Improving the health of animals, people, and the planet has been central to our land-grant mission since 1883, when the first veterinary classes began at Colorado Agricultural College.
Today, that vision remains at the heart of the College of Veterinary Medicine and Biomedical Sciences, where we empower the next generation of leaders to change the world.


The Veterinary Health System transforms our service units into a comprehensive veterinary medical center governed by responsible management that supports our units' individual missions.
Capitalizing on Colorado State University's top ranking in veterinary medicine, and building on our tradition of providing high-quality compassionate care and achieving outstanding clinical outcomes, the Veterinary Health System broadens our expertise and skill to deliver the highest levels of customer service, employee satisfaction, and advancements in medicine through clinical service, research, and innovation.


Our mission is to educate the next generation of veterinarians by providing exceptional veterinary care and service to the community every day.
Our vision is to advance medicine by integrating world-class patient care with leadership in veterinary education and scientific discovery.


Position Summary

The Veterinary Teaching Hospital is hiring a Payroll/Human Resources Specialist to join a dynamic team of people who are improving the health of animals, people, and the planet!

The Payroll/Human Resources Specialist provides payroll and human resources guidance in the Veterinary Teaching Hospital (VTH) in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at Colorado State University (CSU).
Responsibilities of this position include initiating, inputting, monitoring, quality assurance, and completing all payroll processes and documents for VTH employees.
These activities are often of a confidential nature.
This position works closely with the VTH HR team to ensure compliance with payroll and HR processes.
This position provides assistance and consultation to the VTH community in the administration, processing and understanding of HR, payroll, benefits and privileges, and procedural requirements, plus applicable state and federal laws through training, education, interpretation, clarification, and communication and publication of laws, rules, regulations and policies and procedures.
External to the VTH and College, this position liaises with University HR, specifically HRIS, Operation Resources, Background Checks, Classification and Compensation, Employment, Payroll and Benefits, as well as International Programs, Foreign Tax Office, Student Employment, Graduate School, Sponsored Programs and Provost Office, to solve problems and ensure proper processing of employment related situations.


This position reports to the Managing Director of Clinical Services for the Veterinary Health System.


The employee in this position is designated as essential personnel and may need to be available to support hospital personnel in times of campus closures.


The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position.


Required Job Qualifications
  • Bachelor's degree from an accredited institution in Business, Accounting, Human Resources, or other related field;
  • Two (2) years of payroll processing experience.
    • Substitutions: An Associate's degree from an accredited institutions plus three (3) additional years of payroll processing experience (five (5) years total) OR Bachelor's degree from an accredited institution plus one additional year of payroll processing experience (three (3) years total) OR Master's degree in Business, Accounting, Human Resources, or other related field will substitute for the degree and experience listed above.
The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position.


Preferred Job Qualifications
  • Experience performing payroll duties in a hospital (either animal or human health) setting.
  • Understanding of basic accounting principles.
  • Knowledge of federal and state payroll regulations and requirements.
  • Experience with data entry, reviewing documents for accuracy, researching information utilizing resources, troubleshooting system and processing issues, and gathering and reporting data.
  • Math computation skills such as determining percentages over varying periods of time.
  • Knowledge and experience working with payroll functions.
  • Strong verbal and written communication skills.
  • Strong customer service experience which places an emphasis on treating all employees and guests as valued customers.
  • Advanced skills in Microsoft Office Suite (including Word, Outlook, Excel, etc.
    )
  • Strong attention to detail.
  • Ability to change focus quickly between tasks and systems to maintain a high level of efficiency in a fast-paces environment.
  • Trustworthy and accountable behavior, capable of viewing and maintaining confidential information daily.
Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.


Job Duty Category: Payroll Management

Duty/Responsibility
  • Prioritize and control quality of daily payroll processing tasks to ensure efficiency, accuracy, and timeliness of transactions.
  • Identify payroll problems and concerns that, if not fixed, will lead to bigger issues; add/change or modify procedures and policies to mitigate risk.
  • Enter work-related travel/work time in TCP for veterinary technicians traveling to VTH funded/approved continuing education conferences.
  • Oversee the creation and maintenance of Supplemental Pay requests and assist department and units to ensure the annualized limits are not exceeded.
  • Enter, track, and process signing bonus requests for new employees.
  • Reconciling TCP by payroll deadlines.
    Sending email reminders to supervisors about their deadline to reconcile their employees.
    (Bi-weekly hourly by 5pm the Monday after the two-week pay period ends; monthly salaried by 5pm the 5th of the following month) Reaching out to supervisors and employees to add leave to meet their FTE, approving outstanding leave, conflicting segments, etc.
  • Coordinate with central payroll and operations resource office to resolve issues in payroll processing.
  • Ensure salaries are being placed into the correct accounts by verifying the account numbers listed on pay request forms and inquiring if there appears to be a discrepancy.
  • Adding and tracking additional leave such as Inclement Weather, Well-being days, admin leave, extra holidays, and regular holidays.
  • Leave management: managing bereavement, jury duty, leave bank donation, volunteer in public schools (VIPS), volunteer service hours, State Classified holiday work premium, SC holiday work compensation time, call back in TCP, annual, sick, and comp time; ensuring time is used and entered properly.
  • Process comp time payout in TCP via Director's Office leadership guidelines.
  • Be a resource for employees' questions regarding TCP, Payroll and HR processes/topics.
  • Assure new employees are properly set up in the TimeClock Plus system.
  • Investigate and resolve errors with clocking and leave time.
  • Manage Leave Without Pay (LWOP), Family Medical Leave (FML), Parental, and Worker's Compensation entries into TCP.
    Process LWOP actions in Oracle as well.
  • Work with supervisors to ensure compliance with HR and payroll processes and deadlines.
  • Prepare and review payroll by payroll deadlines; review and audit of entries.
  • Process Past Period Distribution Adjustment (PPDA) documents as needed for Clinical Sciences Locums, salaried employees helping in other areas, and any other employees who are eligible.
  • Coordinate oracle actions with payroll functions.
  • Coordinate, enter, track, and process taxable awards/cell phone allowances.
  • Monthly/Salaried
    • Process excess regular hours
    • Comp time
    • Convert comp time to overtime
  • Bi-weekly
    • Manually calculate admin leave and holiday pay
Percentage Of Time: 75%

Job Duty Category: Reporting

Duty/Responsibility
  • Utilize generated reports and budget information to perform monthly account reconciliation.
  • Compile data and generate reports and provide information as needed.
  • Routinely generate and file Payroll reports and take the appropriate actions warranted based on information included in the reports.
  • Conduct data and processing data audits.
Percentage Of Time: 10%

Job Duty Category: Education, Training & Assistance

Duty/Responsibility
  • Provide training and education to supervisors who are managing the payroll process and TCP for their employees.
  • Meet with new hires and current employees to walk through pay advice and help employees understand their paycheck breakdown.
  • Research and determines correct course of action for processing pay and advises parties on how to resolve problems and/or issue payment.
  • Research pay request and salary discrepancies with appropriate areas.
    Researching, compiling data, communicating complex payroll information to employees.
Percentage Of Time: 10%

Job Duty Category: Additional Duties

Duty/Responsibility
  • Special projects assistance for VTH HR team and VTH leadership
  • Cross-train/backup for VTH HR team members as needed
  • Other duties as assigned and/or needed by VTH leadership
Percentage Of Time: 5%

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references by full consideration date of February 19, 2024.


CSU is committed to full inclusion of qualified individuals.
References will not be contacted without prior notification of candidates.
If you have questions, please contact Samantha Garcia garcia@colostate.
edu\">samantha.
garcia@colostate.
edu


The posting will remain open until filled.
To ensure full consideration, please apply by 2/19/2024.


Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare

Search Contact
Samantha Garcia: garcia@colostate.
edu\">samantha.
garcia@colostate.
edu


EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker.
The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action.
The colostate.
edu/\">Office of Equal Opportunity
is located in 101 Student Services.


The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, edu\">titleix@colostate.
edu
.


The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, edu\">oeo@colostate.
edu
.


The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co.
80523-0160, (970) 491-5836, edu\">oeo@colostate.
edu
.


Any person may report sex discrimination under Title IX to the ed.
gov/about/offices/list/ocr/docs/howto.
html\">Office of Civil Rights, Department of Education
.


Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students.
To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer.
The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification.
Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.


Minimum References Requested
3

Maximum References Requested
3

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

60000 per year

SNAPRECRUIT ID:

S-1707246362-04a374d86c582f4c352aaa0f13505c80

LOCATION:

Colorado United States

CITY:

Fort Collins

Job Origin:

jpick2

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Aug 19, 2017 9am-6pm
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Position Location
Fort Collins, CO

Work Location
Position qualifies for hybrid/in-office work

Research Professional Position: No

Posting Number: 202400139AP

Position Type: Admin Professional/ Research Professional

Classification Title
Technical/Support III

Work Hours/Week: 40

Proposed Annual Salary Range
$45,000 - $60,000 with full benefits (salary is commensurate with experience and qualifications)

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.To ensure full consideration, applications must be received by 11:59pm (MT) on
02/19/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation's leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

Improving the health of animals, people, and the planet has been central to our land-grant mission since 1883, when the first veterinary classes began at Colorado Agricultural College. Today, that vision remains at the heart of the College of Veterinary Medicine and Biomedical Sciences, where we empower the next generation of leaders to change the world.

The Veterinary Health System transforms our service units into a comprehensive veterinary medical center governed by responsible management that supports our units' individual missions. Capitalizing on Colorado State University's top ranking in veterinary medicine, and building on our tradition of providing high-quality compassionate care and achieving outstanding clinical outcomes, the Veterinary Health System broadens our expertise and skill to deliver the highest levels of customer service, employee satisfaction, and advancements in medicine through clinical service, research, and innovation.

Our mission is to educate the next generation of veterinarians by providing exceptional veterinary care and service to the community every day. Our vision is to advance medicine by integrating world-class patient care with leadership in veterinary education and scientific discovery.


Position Summary

The Veterinary Teaching Hospital is hiring a Payroll/Human Resources Specialist to join a dynamic team of people who are improving the health of animals, people, and the planet!

The Payroll/Human Resources Specialist provides payroll and human resources guidance in the Veterinary Teaching Hospital (VTH) in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at Colorado State University (CSU). Responsibilities of this position include initiating, inputting, monitoring, quality assurance, and completing all payroll processes and documents for VTH employees. These activities are often of a confidential nature. This position works closely with the VTH HR team to ensure compliance with payroll and HR processes. This position provides assistance and consultation to the VTH community in the administration, processing and understanding of HR, payroll, benefits and privileges, and procedural requirements, plus applicable state and federal laws through training, education, interpretation, clarification, and communication and publication of laws, rules, regulations and policies and procedures. External to the VTH and College, this position liaises with University HR, specifically HRIS, Operation Resources, Background Checks, Classification and Compensation, Employment, Payroll and Benefits, as well as International Programs, Foreign Tax Office, Student Employment, Graduate School, Sponsored Programs and Provost Office, to solve problems and ensure proper processing of employment related situations.

This position reports to the Managing Director of Clinical Services for the Veterinary Health System.

The employee in this position is designated as essential personnel and may need to be available to support hospital personnel in times of campus closures.

The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position.


Required Job Qualifications
  • Bachelor's degree from an accredited institution in Business, Accounting, Human Resources, or other related field;
  • Two (2) years of payroll processing experience.
    • Substitutions: An Associate's degree from an accredited institutions plus three (3) additional years of payroll processing experience (five (5) years total) OR Bachelor's degree from an accredited institution plus one additional year of payroll processing experience (three (3) years total) OR Master's degree in Business, Accounting, Human Resources, or other related field will substitute for the degree and experience listed above.
The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position.

Preferred Job Qualifications
  • Experience performing payroll duties in a hospital (either animal or human health) setting.
  • Understanding of basic accounting principles.
  • Knowledge of federal and state payroll regulations and requirements.
  • Experience with data entry, reviewing documents for accuracy, researching information utilizing resources, troubleshooting system and processing issues, and gathering and reporting data.
  • Math computation skills such as determining percentages over varying periods of time.
  • Knowledge and experience working with payroll functions.
  • Strong verbal and written communication skills.
  • Strong customer service experience which places an emphasis on treating all employees and guests as valued customers.
  • Advanced skills in Microsoft Office Suite (including Word, Outlook, Excel, etc.)
  • Strong attention to detail.
  • Ability to change focus quickly between tasks and systems to maintain a high level of efficiency in a fast-paces environment.
  • Trustworthy and accountable behavior, capable of viewing and maintaining confidential information daily.
Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Job Duty Category: Payroll Management

Duty/Responsibility
  • Prioritize and control quality of daily payroll processing tasks to ensure efficiency, accuracy, and timeliness of transactions.
  • Identify payroll problems and concerns that, if not fixed, will lead to bigger issues; add/change or modify procedures and policies to mitigate risk.
  • Enter work-related travel/work time in TCP for veterinary technicians traveling to VTH funded/approved continuing education conferences.
  • Oversee the creation and maintenance of Supplemental Pay requests and assist department and units to ensure the annualized limits are not exceeded.
  • Enter, track, and process signing bonus requests for new employees.
  • Reconciling TCP by payroll deadlines. Sending email reminders to supervisors about their deadline to reconcile their employees. (Bi-weekly hourly by 5pm the Monday after the two-week pay period ends; monthly salaried by 5pm the 5th of the following month) Reaching out to supervisors and employees to add leave to meet their FTE, approving outstanding leave, conflicting segments, etc.
  • Coordinate with central payroll and operations resource office to resolve issues in payroll processing.
  • Ensure salaries are being placed into the correct accounts by verifying the account numbers listed on pay request forms and inquiring if there appears to be a discrepancy.
  • Adding and tracking additional leave such as Inclement Weather, Well-being days, admin leave, extra holidays, and regular holidays.
  • Leave management: managing bereavement, jury duty, leave bank donation, volunteer in public schools (VIPS), volunteer service hours, State Classified holiday work premium, SC holiday work compensation time, call back in TCP, annual, sick, and comp time; ensuring time is used and entered properly.
  • Process comp time payout in TCP via Director's Office leadership guidelines.
  • Be a resource for employees' questions regarding TCP, Payroll and HR processes/topics.
  • Assure new employees are properly set up in the TimeClock Plus system.
  • Investigate and resolve errors with clocking and leave time.
  • Manage Leave Without Pay (LWOP), Family Medical Leave (FML), Parental, and Worker's Compensation entries into TCP. Process LWOP actions in Oracle as well.
  • Work with supervisors to ensure compliance with HR and payroll processes and deadlines.
  • Prepare and review payroll by payroll deadlines; review and audit of entries.
  • Process Past Period Distribution Adjustment (PPDA) documents as needed for Clinical Sciences Locums, salaried employees helping in other areas, and any other employees who are eligible.
  • Coordinate oracle actions with payroll functions.
  • Coordinate, enter, track, and process taxable awards/cell phone allowances.
  • Monthly/Salaried
    • Process excess regular hours
    • Comp time
    • Convert comp time to overtime
  • Bi-weekly
    • Manually calculate admin leave and holiday pay
Percentage Of Time: 75%

Job Duty Category: Reporting

Duty/Responsibility
  • Utilize generated reports and budget information to perform monthly account reconciliation.
  • Compile data and generate reports and provide information as needed.
  • Routinely generate and file Payroll reports and take the appropriate actions warranted based on information included in the reports.
  • Conduct data and processing data audits.
Percentage Of Time: 10%

Job Duty Category: Education, Training & Assistance

Duty/Responsibility
  • Provide training and education to supervisors who are managing the payroll process and TCP for their employees.
  • Meet with new hires and current employees to walk through pay advice and help employees understand their paycheck breakdown.
  • Research and determines correct course of action for processing pay and advises parties on how to resolve problems and/or issue payment.
  • Research pay request and salary discrepancies with appropriate areas. Researching, compiling data, communicating complex payroll information to employees.
Percentage Of Time: 10%

Job Duty Category: Additional Duties

Duty/Responsibility
  • Special projects assistance for VTH HR team and VTH leadership
  • Cross-train/backup for VTH HR team members as needed
  • Other duties as assigned and/or needed by VTH leadership
Percentage Of Time: 5%

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references by full consideration date of February 19, 2024.

CSU is committed to full inclusion of qualified individuals. References will not be contacted without prior notification of candidates. If you have questions, please contact Samantha Garcia samantha.garcia@colostate.edu

The posting will remain open until filled. To ensure full consideration, please apply by 2/19/2024.


Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare

Search Contact
Samantha Garcia: samantha.garcia@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.


Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Minimum References Requested
3

Maximum References Requested
3


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