Police Records AssistantThe Harbor Police Department is seeking a Police Records Assistant with a positive work attitude and excellent interpersonal skills to join our team. This position will perform a wide variety of duties involved with processing law enforcement records. An ideal candidate should be detail oriented with a strong customer service background. Knowledge of law enforcement records and the California Public Records Act is preferred.Under general supervision, performs routine to moderately difficult duties in the processing, filing, and releasing of police records; processes requests and subpoenas for records and documents in accordance with legal requirements and Harbor Police policies and procedures; and performs related duties as assigned. Receives general supervision from a Police Records Supervisor. Exercises no direct supervision over staff.This journey-level classification is responsible for independently performing routine to moderately difficult duties in the processing, filing, and releasing of police records. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Police Records Assistant in that the latter performs the more complex work assigned to the series, such as more complex documentation and filing, and/or provides technical and functional direction over lower-level staff.Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.Essential duties and responsibilities include:Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgment; conducts research, responds to requests for information, refers the request or complaint to appropriate staff, and/or takes or recommends action to resolve the issue; greets and directs visitors; responds to requests for copies of police records; reviews requests to determine appropriateness of release; pulls, copies, and re-files documents; receives payments for record requests.Processes various documents, including daily police and supervisor staffing reports, field interviews, notice to appear citations and corrections, and courtesy notices; processes parking permits, traffic warnings, and parking violations; scans and distributes reports to various agencies; prepares and sends notices to obtain missing reports; prepares reports for the Police Records Supervisor.Receives and processes electronic and paper subpoenas and discovery requests by court appearance priority; retrieves police reports and copies and attaches to court requests; maintains logs of court requests; notifies officers of court appearance dates and takes necessary steps for cancellations; provides training to new officers and staff on records management system and procedures for completing field interview reports; files certain cases with the District and/or City Attorney's office, electronically.Performs entries of stolen property, vehicles, mission persons, etc. into law enforcement databases per Department of Justice policies.Performs assigned disaster service worker responsibilities, as directed.Observes and complies with all Port and mandated safety rules, regulations, and protocols.Performs related duties as assigned.Knowledge of:Standard law enforcement information, communications, and record keeping terminology.Basic arithmetic and math.Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.Principles, practices, methods, and techniques of law enforcement agencies.Police terminology and law enforcement codes.Principles, practices, methods, and techniques of records management, including records disbursement procedures.Legal aspects with respect to the release of data and reports.Record keeping principles and procedures.Port and mandated safety rules, regulations, and protocols.Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Port staff.The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.Ability to:Learn and use federal, state, and local computerized police records management systems utilized by the Harbor Police.Classify, index, process, file, retrieve, and review for accuracy a wide variety of materials under a comprehensive police records management system.Prepare clear and concise reports, correspondence, documentation, and other written materials.Enter data into a computer system and prepare written materials with sufficient speed and accuracy to perform the work.Make accurate arithmetic and statistical calculations.File and maintain automated and hardcopy records with accuracy.Maintain confidentiality of data and sensitive information encountered in law enforcement reports and records encountered in the source of work.Compile and summarize information.Establish and maintain a variety of filing, record keeping, and tracking systems.Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: Equivalent to completion of the twelfth (12th) grade. Experience: One (1) year of experience in administrative records, office work, customer service, or recordkeeping, with at least six (6) months with a centralized records management program or a comparable system.Certain assignments may require a valid driver's license and the ability to maintain insurability under the District's vehicle insurance program. Possession of, or successful acquisition within 12 months of appointment, a valid Certification as a California Law Enforcement Telecommunications System (C.L.E.T.S.) full access operator, to be maintained throughout employment.Hiring Range Negotiable Between: $60,678 - $74,028 DOQ/DOE*The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training, and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible. Only qualified applicants who pass the minimum qualifications review, will be invited to the assessment process which may be administered by a written examination, panel interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for one or more of the assessments listed below. Passing score is 70% out of 100% on each assessment section. The initial assessment (40%) is tentatively scheduled for Thursday February 26, 2026 and appraisal panel (60%) are tentatively scheduled for Wednesday March 11, 2026. To move forward in the application process, you must complete an online application through our website. If applicable, please attach a copy of your unofficial transcripts (indicating when degree was awarded) to your application or your application will be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.Placement on Eligible List: The Department of Human Resources may limit the number of qualified applicants eligible to participate in the assessment process. Candidates who are successful in all phases of the assessment process will be placed on an eligible list. The eligible list established by this recruitment will be active for a minimum of ninety (90) days or up to one (1) year, unless otherwise determined by the Director pursuant to Rule 8, Section 4.*Depends on Qualification (DOQ)/ Depends on Experience (DOE)The District firmly believes in, and is committed to, the principles and practices of equal employment opportunity and nondiscrimination. It is the policy of the District to recruit, hire, train