Post Production Manager

Post-Production ManagerTelevision & Media Post-Production Studio• Alexandria, Virginia •In-Person • Full-TimeReports to the CEO • Salary $60,000–$65,000ABOUT THE ROLEWe are a busy, deadline-driven post-production company in Alexandria, Virginia, specializing in visual media finishing for national broadcast on PBS and Roku. We are seeking an experienced, highly organized Post-Production Manager to serve as the operational hub between our clients, editors, and technical staff.This role is the operational heartbeat of our studio: keeping every project on track by managing client communication, coordinating editor schedules, working with external vendors, and ensuring smooth delivery from intake to final output. Success comes down to exceptional organization and clear, confident communication.KEY RESPONSIBILITIESClient CommunicationManage incoming client calls and messages: answer questions directly when possible, and acknowledge and route to the appropriate editor when not.Tag editors on project-specific threads and relay updates to the team through internal messaging.Serve as the communication bridge between editors and clients, and notify clients and delivery recipients (PBS, APT, NETA, Roku) promptly of any delays.Project Setup & SchedulingPrepare project estimates for prospective and existing clients, outlining scope, timeline, and cost.Prepare project workflows, mapping each job’s stages, milestones, and handoffs from intake to final delivery.Convert approved estimates into active projects, entering key details including date received, due date, producer contact, billing contact, and PBS production contact as applicable.Assign lead editors to new projects and balance workloads across the team using scheduling tools and shared calendars.Track tasks, comments, and assignment dates in the project management system, and monitor which tasks still need scheduling.Review all assigned tasks at the end of each day, reschedule incomplete items, and flag deadline risks to the CEO.Vendor & Delivery CoordinationCoordinate closed captioning with our primary vendors: NCI, Verbit, and Cotter Captioning.Ensure deliverables meet destination requirements and go out on time.Billing HandoffVerify completed projects are fully documented and ready for billing, then route them to accounting.YOU’LL REGULARLY WORK WITHPBS, American Public Television (APT), NETA, Roku, Amazon, public television stations nationwide, and independent producers around the world.REQUIREMENTSRequiredMinimum of 2 years of experience in video production management (such as project coordination, producing, or post-production scheduling).Strong written and verbal communication skills, with a clear, professional manner with clients and colleagues.MS Office certification (Word and/or Excel) or demonstrated proficiency in Word and Excel.Comfort working with AI tools to assist with project organization and scheduling.Typing speed of 50+ WPM with high accuracy.Excellent organization and time-management skills; you thrive juggling multiple projects with competing deadlines.Ability to work on-site at our Alexandria, VA studio.Nice to HaveExperience with project management tools such as Avaza, Google Workspace, and Gmail.Familiarity with Avid, Premiere, DaVinci Resolve, Frame.io, or timecode calculation.Experience with closed captioning workflows or broadcast delivery specifications.COMPENSATION & BENEFITSSalary of $60,000–$65,000 per year, commensurate with experience, paid bi-weekly. Benefits include:Health reimbursement: $200/month employer contribution through our QSEHRA (employee must maintain qualifying health coverage).Paid time off: 16 days per year, accrued at 4.9 hours per bi-weekly pay period, with up to 5 days carrying over annually.WORK ENVIRONMENTThis is an in-person position at our Alexandria studio. We trust our team to manage their time responsibly and support reasonable flexibility with prior approval, as long as the work gets done.WHY WORK WITH USWe are a small, close-knit team that takes pride in the quality of our work and the relationships we build, with our clients and with each other. We offer a collaborative, family-oriented atmosphere where your contributions are noticed and valued.If you’re looking for a place where you can grow, take real ownership of your role, and be part of something meaningful in public media, we’d love to hear from you.HOW TO APPLYSend your resume and a brief cover letter to pillarjobs@gmail.com with the subject line “Post-Production Manager.”