Probate Administrative Assistant

The Reecer Law Firm – Denton, TX 76210

Experienced Legal Administrative Assistant for Denton Law Firm

Seeking full-time Administrative Assistant with minimum of 1 to 3 years of law office experience.

Position Overview: The person in this position will be responsible for providing a variety of clerical tasks to support paralegals and attorneys with estate planning and estate and trust administration.

Responsibilities of the Paralegal:

• Greeting and assisting clients during office appointments
• Answer all phone calls
• Schedule client consultations and appointments and maintain calendar
• Record and store client information (open and close files)
• Post billing expenses and time daily for attorneys and run monthly invoices
• Electronically deposit all client payments and apply to client accounts
• Sort incoming mail and deliver outgoing mail to post office (prepare priority mail)
• Travel to Court and County Recorder to file and record legal documents
• Prepare Client Service Agreements
• Assist in office contracts and vendor management (including IT)
• Order legal supplies and other items for office
• Other duties as assigned by paralegals and attorneys

Qualifications:

• Must have excellent mathematical, organizational, and technical skills
• Ability to produce a high-quality work product and follow up with prospective clients
• Notary Public (or will become Notary Public upon employment)
• Must be proficient in Microsoft Word and have reasonable working knowledge of Microsoft Excel
• Knowledge of Timeslips billing software a plus
• Prior legal experience in new client intake a plus
• Excellent verbal and written communication skills ---will require significant communications with clients and attorneys via email, phone and Teams
• Be detail-oriented with ability to multitask and prioritize deadlines
• Accurate, attentive, and experience handling sensitive or confidential information
• Establish and maintain effective working relationships with clients and other staff members

Education Requirements:

Minimum of 1 to 3 years Legal experience, Paralegal Certificate, and/or office administrative experience.

No phone calls please.

Job Type: Full-time

Salary: $45,000.00 per year or higher based upon experience and education/certification

Schedule:

• 8 hour shift M-F 8:00 am – 5:00 pm

Ability to commute/relocate:

• Denton, TX 76210: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office Suite: 1 year (Preferred)
• Timeslips (Preferred)
• Adobe
• Docusign

Work: In person

Benefits:

· Paid time off

· Professional development assistance

· Retirement plan