The Procurement Analyst position is responsible for performing public procurement functions and supporting procurement activities across the organization. This position is responsible for the procurement of construction, supplies and professional services that are to be conducted in accordance with applicable laws, ordinances, rules and regulations. The Senior Procurement Analyst position is responsible for performing professional procurement functions and supporting the procurement activities of project managers across the organization. This position performs highly complex purchasing duties with considerable independence and initiative with minimal supervision. Procurement Analyst: $92,560 to $115,689 annually Senior Procurement Analyst: $99,495 to $124,379 In order to be considered for this position, all candidates must attach a cover letter and resume (maximum of two pages for each document) to the online application at the time of submittal. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – People – Integrity – Respect – Innovation – Teamwork). This position supports the goals of the City of Westminster and the Policy & Budget Department, which provides budgetary planning and expertise necessary to support a financially sustainable City Government. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization’s mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem‑solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively. demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific – Every employee in this position must be able to: Demonstrate working knowledge of public procurement principles and methods, including competitive and negotiated procurements; cooperative procurement; contract administration; and procurement ethics, including compliance with applicable federal, state, and local requirements (including federal grant requirements when applicable) Learn, interpret, and apply the City of Westminster’s purchasing policies and procedures within the probationary/training period, and consistently comply with applicable statutes, ordinances, regulations, standards, and laws Draft and recommend procurement policies, procedures, templates, and standard work (SOPs/checklists) to improve consistency, cycle time, and compliance Build clear scopes/specifications and support objective evaluation methods; facilitate fair, well‑documented evaluations and award recommendations that withstand audit/protest scrutiny Use data to support decision‑making: perform basic spend/price analysis, track procurement metrics/KPIs, and prepare simple dashboards or reports for management review Communicate effectively with a wide range of audiences (project teams, leadership, vendors, and the public) and deliver professional presentations as needed (including occasional Council‑ or executive‑facing communication) Use standard office and collaboration tools (Microsoft Office, virtual meeting tools, email, web‑based applications) and efficiently learn and operate enterprise procurement technology such as e‑procurement platforms, ERP/financial systems, and contract management systems (training provided as needed) Provide strong customer service and consultation to internal stakeholders; actively manage vendor communications in a professional, fair, and timely manner Maintain effective working relationships; work effectively in a team environment; exercise discretion, independent judgment, and decision‑making appropriate to role and authority Maintain continuous learning and monitor trends/laws impacting public procurement; recommend adaptations that reduce risk and improve value Essential Job Functions, Duties, Responsibilities, and Tasks Facilitate procurements end‑to‑end in a timely manner, including intake clarification, solicitation planning, issuing competitive solicitations (IFB, RFP, RFI, RFQ), evaluation support, negotiation (as applicable), award documentation, and contract/PO execution Research suppliers, market conditions, and pricing to support competitive outcomes and best value; verify quotations and obtain product/service information Draft, review, and improve specifications/scopes/SOWs; consult with internal customers to refine requirements, determine procurement method, and support a competitive vendor field Develop and implement clear evaluation criteria and scoring approaches; coordinate evaluation activities; document evaluation results and award recommendations Ensure compliance with City policies, applicable laws, and funding requirements; confirm appropriate insurance/bonding and other risk provisions Negotiate offers and contract terms within delegated authority and under Procurement leadership as applicable, support resolution of bid protests and vendor performance concerns Support contract administration controls: prepare contract documents/amendments; maintain accurate contract records; track renewals/expirations; support invoice/compliance review and documentation discipline Maintain procurement files and records consistent with records retention expectations and public records requirements; support audit requests and implement audit recommendations as assigned Provide procurement training, guidance, and coaching to departments, vendors, and stakeholders regarding procurement processes, roles, and expectations; contribute to user‑friendly guidance documents and templates Support process improvement initiatives, including standardization, automation opportunities, and performance measurement (KPIs), to improve cycle time, quality, and consistency Maintain regular and punctual attendance Other Duties and Responsibilities Support vendor education and outreach activities (as assigned) and serve as a point of contact for vendor process questions, in coordination with Procurement leadership Assist with annual fleet replacement procurements and other high‑volume/recurring procurements as assigned Support procurements during emergency situations consistent with City requirements and documentation expectations Represent the City with vendors and public purchasing organizations; maintain awareness of best practices and regulatory changes Manage special projects related to procurement modernization (templates, SOPs, dashboards/KPIs, training materials, and system/process improvements) as assigned. May serve in an acting capacity during supervisor absences, consistent with role and delegated authority Support City surplus disposition processes (including auction coordination when utilized). Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion Education, Experience, Skills, Formal Training, Licenses, and Certifications Procurement Analyst Required: High school diploma or GED; supplemented by college level coursework with emphasis in Business Administration, Public Administration, Purchasing, Marketing or closely related field; Associate’s degree preferred Valid driver’s license and safe driving record Demonstrated proficiency with Microsoft Office, including strong Excel skills, and the ability to learn and use enterprise procurement technology (e‑procurement/e‑sourcing platforms, ERP/financial systems, and contract management systems) Procurement Analyst Preferred: Bachelor’s degree in Business, Accounting, Finance, Public Administration or related field from an accredited college or university Minimum three (3) years of procurement/purchasing experience, including responsibility for competitive solicitations and contract/PO processing; public sector experience preferred Senior Procurement Analyst Required: Bachelor’s degree in Business, Accounting, Finance, Public Administration or related field from an accredited college or university Four (4) years of increasingly responsible procurement experience, including independently leading complex solicitations and advising stakeholders on method, risk, and compliance Valid driver’s license and safe driving record Senior Procurement Analyst Preferred: Four (4) years of increasingly responsible government purchasing experience, including two (2) years of senior level purchasing experience Certified Procurement Professional (CPP), Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or equivalent professional procurement certification Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting and pushing and/or pulling of up to 25 pounds with dollies and carts WORKING CONDITIONS This position offers the options of both hybrid and flexible work schedules. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Required Materials and Equipment Operates general office equipment including personal computers, telephones, copy machines and printers. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification Drug screen Must be legally entitled to work in the United States Valid driver’s license and safe driving record #J-18808-Ljbffr