Procurement Specialist

Are you a procurement professional who enjoys building relationships, improving processes, and helping teams get what they need?Do you enjoy finding practical solutions, working with vendors, and helping an organization operate more effectively?Well, you’re in the right place! Refugee Women’s Alliance (ReWA) is hiring a Procurement Specialist to create and manage a more consistent, efficient, and compliant approach to purchasing across the organization.Key Details:Pay: $33-$37 per hour, depending on experienceBenefits: Medical, dental, vision, life insurance, LTD, 403(b), PTO, paid holidays, and moreLocation: Based at ReWA's MLK office in Seattle with regular onsite presence and close collaboration with teams across the organization with occasional local travel. While occasional hybrid work may be available depending on business needs, this role is intended for someone who is comfortable working onsite.Schedule: Full time, Monday to Friday, 37.5 hours per week, during standard business hours with some flexibility needed to support internal teams and organizational operations.Reports To: Finance DirectorWho We Are:Refugee Women's Alliance (ReWA) is a nationally recognized multiethnic nonprofit organization that provides award winning services to refugee and immigrant women, families, and communities throughout King and Snohomish Counties.Through programs focused on education, employment, family services, early learning, youth development, legal services, and community engagement, ReWA helps individuals and families build stability, opportunity, and connection in their communities.To learn more, visit rewa.org.About the Role:As Procurement Specialist, you'll serve as ReWA's central resource for purchasing and vendor management. Much of your day-to-day work will focus on ordering and coordinating the delivery of supplies, food, services, and other items that support ReWA's programs and operations. You'll partner with employees across the organization to meet purchasing needs, coordinate vendors, strengthen purchasing processes, and help ensure purchases are completed efficiently and in alignment with organizational policies and funding requirements.Responsibilities Include: Manage Purchasing & Procurement OperationsCreate and maintain purchasing processes, workflows, forms, and guidance that support efficient and compliant procurement activitiesReview purchasing requests, determine the appropriate purchasing approach, and place orders for goods and services across the organizationManage routine purchasing activities, including ordering food, office supplies, program supplies, and other operational needsIssue and track purchase orders, follow up on delayed or incomplete orders, and coordinate receipt and documentation of purchasesMaintain the records and documentation needed to support procurement oversight and audit readinessSupport Sourcing, Bids & RFPsPartner with internal teams to understand purchasing needs and identify products, services, and vendors that best meet those needsDetermine when purchases require direct procurement, competitive quotes, or formal RFP processesCoordinate sourcing activities, including quotes, bids, proposals, evaluations, recommendations, and vendor selectionNegotiate pricing, service levels, contract terms, and overall value while balancing organizational needs and budget considerationsStrengthen Compliance & Purchasing ControlsEnsure purchases comply with ReWA policies and applicable grant, contract, funding, and regulatory requirementsMaintain complete procurement records, including quotes, approvals, contracts, receipts, and supporting documentationPartner with Accounting, Accounts Payable, Grant Accounting, and program teams to resolve discrepancies and support appropriate purchasing controlsIdentify and escalate compliance, budget, vendor, or purchasing risks as appropriateManage Vendors & ContractsBuild and maintain productive vendor relationships and serve as a primary point of contact for purchasing related questions and issuesCoordinate vendor onboarding and maintain required vendor documentation and recordsMonitor vendor performance, pricing, service levels, and contract requirementsNegotiate favorable pricing and terms, and support ongoing review of contracts, subscriptions, and renewalsAnalyze Spending & Improve ProcessesReview purchasing patterns and spending data to identify trends, risks, and opportunities for improvementRecommend solutions such as preferred vendors, standardized products, and consolidated purchasing approachesUse purchasing data to support reporting, planning, and continuous improvement effortsHelp employees understand procurement processes and requirements, promoting compliance and consistency across the organizationWho You AreYou're a process oriented and collaborative procurement professional who enjoys improving processes, building strong relationships, and helping teams find practical solutions. You bring sound judgment, strong attention to detail, and a commitment to follow through, and you're comfortable partnering with stakeholders across the organization to support purchasing decisions that balance service, compliance, and organizational needs. Qualifications Include:2+ years of experience in procurement, purchasing, supply chain, finance, accounting, operations, or a related fieldExperience supporting purchasing processes, vendor relationships, purchase orders, competitive sourcing, receiving, invoices, or related workflowsStrong organizational, documentation, and follow through skillsSound judgment and the ability to balance service, compliance, cost, and risk considerationsStrong communication and relationship building skillsAbility to manage routine transactional work alongside more complex sourcing or process improvement projectsStrong attention to detail and comfort maintaining complete, audit ready recordsAbility to prioritize effectively in a fast paced environmentExperience using financial, purchasing, expense management, or related business systems, as well as Microsoft Office applicationsAbility to work independently while collaborating with employees across departments and levelsAbility to travel locally between ReWA locations and vendors as business needs requireBachelor's degree or relevant certification in procurement, supply chain, business, finance, accounting, or a related field, or an equivalent combination of education and experiencePreferred QualificationsExperience improving procurement, purchasing, or operational processesExperience with sourcing, vendor management, contract administration, or RFP processesExperience working in a nonprofit, grant funded, government funded, or otherwise regulated environmentFamiliarity with procurement, financial, or expense management systemsReWA is committed to building a diverse, inclusive workforce and workplace. We actively seek to minimize implicit bias during our hiring process. Women, minorities, immigrants, refugees, and members of other historically underrepresented communities are especially encouraged to apply.ReWA is an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, sex, gender identity, national origin, disability, age, veteran status, or any other status protected by law.