Professional Development Coordinator

The NYC office of a prestigious, global law firm is looking for Professional Development Coordinators (and Senior Coordinators) to join their robust and growing team. The right candidates will be extremely organized and detail-oriented, with the ability to communicate at all levels of the organization and with outside stakeholders. This is a hybrid position (4 days in the office).Responsibilities Include:Coordinate logistics for assigned practice group and summer associate program trainings, including invitations, reminder emails, materials, conference rooms, catering and presenter support.Support large-scale and recurring initiatives, including programs for incoming and lateral associates, summer associate training, department-wide conferences, practice group academies and department-specific programmingDraft CLE compliance documents for internal trainings, including sign-in sheets, affirmation forms and timed agendas.Attend and monitor live and remote training programs.Maintain the firm’s compliance training database by entering attorney CLE credit information promptly.Maintain the Professional Development (PD) department calendar, practice group training calendars, attendance trackers and resource centers.Manage pre-program logistics for client education programs, including creating CLE compliance documents, coordinating materials preparation, ensuring content satisfies multiple CLE jurisdictions and communicating with partners and clients. Maintain detailed task lists.Oversee program execution, including audio-visual needs, room set-ups, catering and event materials, in coordination with Operations teams for on-site and off-site programs.Develop and maintain accurate spreadsheets, reports, dashboards and other tracking tools to support institutional knowledge, program administration, participation reporting and project managementFor the Senior Coordinator level, take primary ownership of assigned programs or workstreams, anticipate risks and dependencies, guide junior team members on established processes and independently drive routine projects from planning through completionSkills and Requirements:Education and/or Experience:Bachelor’s degree required.For the Coordinator level, 2-4 years of experience in training and development, professional development, events or program administration, alumni relations or administration in a law firm or similar professional environment preferred;For the Senior Coordinator level, 5-7 years of experience in training and development, professional development, events or program administration or as a paralegal at a large law firm, including demonstrated experience independently coordinating complex or high-visibility programs and managing multiple stakeholders and deadlinesExperience in marketing communications, events or program administration, training and development, legal personnel, recruitment or other talent management is a plus.Experience with iManage, intranet systems, CE Manager, learning management systems and event platforms a plusProficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Zoom, Teams, Copilot and other AI tools and relevant software and platforms, with the ability to learn new systems quicklyStrong time-management and organizational skills, with the ability to manage multiple workstreams, meet deadlines and shift priorities in a fast-paced environment, while maintaining exceptional attention to detail and a commitment to accurate workFlexibility to provide occasional early-morning or evening program support as business needs require