Program Analyst to the Assistant Administrator|Deputy Assistant Administrator Apply
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
Position Identification
Summary Statement:
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
We are hiring for positions under the Global Health Training, Advisory, Support Contract (GHTASC) in support of the U.S. Agency for International Development (USAID) Bureau for Global Health (GH). These roles deliver institutional support services in a wide range of technical areas at the junior, mid-, senior, and expert levels.
Position Summary:
The Program Analyst to the Assistant Administrator/Deputy Assistant Administrator (AA/DAA) will primarily support the Office of the Assistant Administrator (AA/GH), as a PHI Institutional Support Contractor (ISC). The Office of the Assistant Administrator serves as the principal advisor to the Agency and the Administrator on broad technical and operational matters relating to the mandate of the Bureau. The AA/GH office has ultimate responsibility for the quality of the Bureaus programs and the capacity of its workforce. It includes the Assistant Administrator, three Deputy Assistant Administrators, Special Advisors, and Program Analysts and Assistants. In this role, the selected candidate will provide efficient and timely day-to-day technical and analytical support to the Deputy Assistant Administrator (DAA), performing a variety of both complex and programmatic duties working as a partner and often extension of the DAA, as described below. In addition, as directed, the Program Analyst to the AA/DAA will provide broader support to AA/GH office leadership.
The Program Analyst to the AA/DAA will perform a broad array of tasks including technical support to the AA/DAA portfolio as well as preparation of quality written technical documents, briefing notes, research summaries and presentations. The analyst will also be responsible for managing the AA/DAAs calendar, including travel.
The Program Analyst to the AA/DAA is a key member of the team, working closely with other leadership staff and as directed, other Bureau staff to ensure its broader goals and objectives are effective and in an efficient and effective manner. The Program Analyst to the AA/DAA ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously in collaboration with the DAA. The individual is expected to be familiar with technical issues and policies pertaining to the public health focus area(s) of the AA/DAAs portfolio and must develop a working knowledge of applicable USAID policies and guidelines, as well as corporate practices and procedures. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The Program Analyst assists the Deputy Assistant Administrator on many high-profile topics which requires onsite management oversight and guidance.
Full pay range for this position is $78,780 to $124,540 per year, with the starting wage determined based on candidates knowledge, skills, experience, as well as budget availability.
Employment Type: Full Time
Essential Duties and Responsibilities:
- Provide high level and confidential management support to the Assistant Administrator, Deputy Assistant Administrator and other members of the GH Front Office as assigned.
- Manage the overall workflow and coordination with the GH bureau office, country teams and USAID missions, exercising a wide degree of latitude with respect to regarding workflow, priorities, and methods in addition to an in-depth knowledge of AA/DAAs, methods of operation, relationships, and authorities.
- Analyze data to help generate recommendations for further changes or bureau improvements to help increase the Global Health Bureaus productivity and efficiency.
- Analyze and provide programmatic review of briefers, talking points, and background papers prepared for the DAA. Review the briefers for technical content, continuity, and alignment to front office priorities and policy. Provide technical comments and edits directly back to GH bureau teams and collaborate on edits, additions, and additional reviews, pulling in additional bureau SMEs as needed for inputs before shared with the DAA.
- Develop talking points and external engagement written materials, especially when tight turnaround times arise and as needed for urgent high-level engagements.
- Collaborate with the GH communications team on alignment with approved communications messaging.
- Working with GH bureau country teams and USAID Mission colleagues on designing high level programmatic temporary duties (TDYs), including determining strategic technical area priorities to highlight, partnerships to engage, and government officials for high level meetings. Prepare TDY itinerary, including advising the DAA on recommendations for meetings and site visits based on bureau and agency priorities.
- Serve as the bureau lead for special technical projects and initiatives, such as serving as the GH bureau lead for the United Nations General Assembly delegation and serve as the main point of contact for interagency colleagues such as CDC, HHS, NSC, and State.
- Serve as the Front Office point of contact for GH bureau offices under the oversight of the DAA, including collaborating directly with office leadership on special projects and initiatives under the technical scope of the offices.
- Manage a broad variety of technical and high-level programmatic tasks for and in collaboration with the AA/DAA including coordination of projects relevant to DAAs health portfolio to ensure timelines are met, tasks are assigned, and progress is tracked.
- Facilitate communication and strategic engagement between the DAA and bureau/agency/external stakeholders, and research and gather information to prepare reports, prep for meetings and project work.
- Serve as a liaison between the DAA and bureau staff, staff in other bureaus, Agency leadership and other key stakeholders and assist in problem solving when issues or challenges arise.
- Maintain high level of confidentiality and discretion when handling sensitive information and participating in confidential discussions and decisions.
- Analyze and prioritize meetings based on business needs by maintaining active calendar of appointments for AA/DAA, updating schedules and contacts, and maintaining team files.
- Prepare for a wide range of events and trips, and develop reports, briefings, talking points, presentations, memos, publications, and other means of communication for the AA/DAA, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
- Facilitate engagement between the AA/DAA office and other offices within the Bureau, between the Bureau for Global Health and other bureaus and offices in the Agency, as well as external stakeholders, ensuring that all deadlines are met, and deliverables are in compliance with USAID professional norms and standards.
- Review high level information on potential problems and issues; prepare oral and written reports that address the problems; and make recommendations for their resolution.
- Collaborate with the AA/DAA to develop strategic travel schedules, schedule trip calls with key stakeholders and define briefing needs and trip deliverables.
- Assess the urgency and importance of situations and take appropriate action.
- Attend GH and on-site and off-site meetings to obtain key technical and programmatic information and report back to the AA/DAA and other Front Office Leadership as directed.
- Provide programmatic and analytical contributions towards larger Global Health Bureau success by performing program support functions in a fast-paced global environment.
- Provide oversight and analysis of technical documents and high-level requests intended for the Deputy Assistant Administrator.
- Facilitate the work of the AA/DAAs and Technical Teams who attend Leadership Councils or related structures that promote cross-Agency integration.
- Establish appointment priorities and facilitate rescheduling, if needed.
- Coordinate GH processes and facilitates the interagency coordination (scheduling, document completion, and other essential duties) of GH activities. Create comprehensive information packets and briefing books as well as develop PowerPoint presentations.
- Conduct travel up to 10% of the time.
- Perform other duties as assigned.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum Qualifications:
Masters degree with 4 years of relevant experience, Bachelors degree and 6 years of relevant experience, Associates degree and 8 years of relevant experience, or High School graduate and 10 years of relevant experience
Other Qualifications:
- A demonstrated ability to deliver high quality, accurate work within targeted deadlines.
- Strong ability to multitask, maintain an efficient and effective orientation through task completion and meeting deadlines.
- Outstanding, prioritization, communication, writing skills as well as project management experience.
- Demonstrated ability to work well with all levels of internal management and staff, as well as outside stakeholders and partners.
- Ability to sense when to take initiative in the absence of specific instruction, and to work effectively and efficiently with minimal supervision.
- Excellent research, analytical, writing and organizational skills required and strong ability to prioritize tasks.
- Team player, collaborative, creative and innovative work style.
- Strong oral, written and interpersonal communication skills are essential as the position requires the ability to work with individuals from a variety of backgrounds and demonstrate poise, patience, tact, and diplomacy in high-pressure situations.
- Proven adaptive mindset with the ability to work under pressure, deal well with uncertainty, and pivot quickly when new priorities arise.
- Experience working with a lean yet highly skilled and talented professional team is required.
- A demonstrated general interest in international development and global health, and in particular demonstrated interest to the health focus area(s) of the host Office, Division, and/or Branch, is required.
- Knowledge of USAID rules, regulations and capacity building concepts is a significant asset.
- Proficiency in Microsoft suite of programs (e.g., Word, Excel, PowerPoint) as well as Google platforms (e.g., Gmail, google docs, etc.).
- Successful experience maintaining complex calendars and coordinating meetings/events.
- Ability to travel up to 10% of the time.
- Citizenship with the ability to obtain and maintain secret clearance required.
Competencies:
- Innovation: Employee takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
- Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
- Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
- Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
- Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.
Application Information:
Prior to submitting your application, your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position. Please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY
Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.
New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.
EEO Statement
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
ADA Statement:
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
To apply for any position, you must create an account on the Public Health Institutes job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.
Were so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.
