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PROGRAM ASSISTANT

  • ... Seattle, Western Australia, United States
  • ... Full time
  • ... Salary: 4299 per year
  • Posted on: Feb 29, 2024       Expires on: Apr 14, 2024

PROGRAM ASSISTANT   

JOB TITLE:

PROGRAM ASSISTANT

JOB TYPE:

Full-time

JOB LOCATION:

Seattle Western Australia United States

JOB DESCRIPTION:

Full job description

PROGRAM ASSISTANT



Req #:
230889

Department:
DEPARTMENT OF PSYCHIATRY AND BEHAVIORAL SCIENCES

Job Location:
Harborview Medical Center

Posting Date:
02/28/2024

Closing Info:
Closes On 03/06/2024

Salary:
$3,477 - $4,299 per month

Other Compensation:

Union Position:
Yes

Shift:
First Shift

Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs.


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world.
UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.


UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.


The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department with over 300 full-time faculty members, over 400 courtesy/affiliate faculty members, 132 trainees and over 300 staff with an annual budget of over $110m.
Department faculty provide clinical services in the University of Washington School of Medicine, University of Washington Medical Center-Montlake and Northwest and Harborview Medical Center.
Faculty members also serve at Seattle Children's Hospital, the Veterans Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center; which comprise 5 hospitals, 14 primary care locations, and several outpatient sites; in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond.
As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Departments highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest and is the largest program in the United States.
We offer 26 graduate medical education programs, including the Psychiatry Residency and Clinical Psychology Intern/Resident programs, 24 subspecialty clinical fellowships (ACGME & Non-ACGME), and required and elective medical student clerkships for 276 students.
In addition, our education program runs 6 workforce training programs for mental health practitioners across Washington State and the Pacific Northwest Region.


The Departments robust research portfolio reached $55 million in grant and contract awards in fiscal year 2023 for projects ranging from clinical neurosciences to treatment development to health policy and population health.
The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care.
Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.


The Department of Psychiatry and Behavioral Sciences is recruiting for a full time Program Assistant (NE S SEIU 925 Non Supv).


This position involves coordinating a variety of activities designed to promote and support the AIMS Center in the Department of Psychiatry & Behavioral Sciences.
This Center focuses on providing training and practice change support to primary care clinics and other general medical settings regarding integration of behavioral health (mental health and substance use) services.
This position will work closely with the AIMS Center associate director, faculty, and staff, to support, schedule and coordinate multiple implementation projects and activities.


DUTIES AND RESPONSIBILITIES
Implementation Program Coordination
  • Coordinate with outside organizations to schedule planning calls, coaching calls, webinars, and trainings; send invitations via Outlook calendars.

  • Assemble relevant, up-to-date PowerPoint slides and handouts according to event agendas and trainings.

  • Edit PowerPoint slides for design standards and grammatical errors; make suggested edits to clinician trainers/coaches content based on AIMS Center standards.

  • Use Word and Adobe to update and finalize handouts to be distributed to event attendees.

  • Anticipate the needs of the coaches and trainers when preparing materials.

  • Organize and maintain project folders in the AIMS Center shared drive.

  • Attend calls/meetings to note important information, decisions, next steps, etc.

  • Serve as a point of contact for outside organizations; answer questions and concerns, send reminders/follow-up emails related to meetings.

  • Use REDCap to create surveys as relevant to the project.

  • Attend Zoom meetings/webinars that need to be recorded; sign in to the appropriate Zoom account as host, record meeting, save in the AIMS shared drive, and post to the AIMS Vimeo account for sharing with attendees.

  • Update project-specific websites via Drupal with new information, webinar recordings and handouts, etc.

  • Serve as point of contact for troubleshooting connectivity/technical issues for Zoom meetings.

  • Collect evaluations completed by outside organizations after we provide trainings, summarize results using Excel to determine consistency with program goals.

  • Assemble relevant PowerPoint slides and handouts according to event agendas.


    MINIMUM REQUIREMENTS
    High school graduation or equivalent AND Two years of clerical experience OR Equivalent education/experience.


    DESIRED QUALIFICATIONS
  • One or more years of relevant experience.

  • Demonstrated creative problem-solving skills, strong attention to detail.

  • Excellent interpersonal skills.

  • Ability to communicate effectively, orally and in writing, and to interact positively with a wide variety of external partners.

  • Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision.

  • Ability to work on several different projects and with several different staff members and supervisors.

  • Proficiency in the use of the following software applications: MS Word, MS Excel, PowerPoint, MS Outlook.

  • Experience working with the public or representing an organization to other organizations.

  • Experience with design and layout of written materials.

  • Experience with REDCap is recommended but not required.

  • Ability to clearly communicate technical language to a general audience.


    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.
    Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer.
    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.
    edu.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.
    Disclosure is required under Washington state law.

    Position Details

    POSTED:

    Feb 29, 2024

    EMPLOYMENT:

    Full-time

    SALARY:

    4299 per year

    SNAPRECRUIT ID:

    S-1709419276-6fb789b032adfd092673dd6cacf86215

    LOCATION:

    Western Australia United States

    CITY:

    Seattle

    Job Origin:

    jpick2

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    Full job description

    PROGRAM ASSISTANT



    Req #:
    230889

    Department:
    DEPARTMENT OF PSYCHIATRY AND BEHAVIORAL SCIENCES

    Job Location:
    Harborview Medical Center

    Posting Date:
    02/28/2024

    Closing Info:
    Closes On 03/06/2024

    Salary:
    $3,477 - $4,299 per month

    Other Compensation:

    Union Position:
    Yes

    Shift:
    First Shift

    Benefits:
    As a UW employee, you will enjoy generous benefits and work/life programs.


    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

    UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

    The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department with over 300 full-time faculty members, over 400 courtesy/affiliate faculty members, 132 trainees and over 300 staff with an annual budget of over $110m. Department faculty provide clinical services in the University of Washington School of Medicine, University of Washington Medical Center-Montlake and Northwest and Harborview Medical Center. Faculty members also serve at Seattle Children's Hospital, the Veterans Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center; which comprise 5 hospitals, 14 primary care locations, and several outpatient sites; in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Departments highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest and is the largest program in the United States. We offer 26 graduate medical education programs, including the Psychiatry Residency and Clinical Psychology Intern/Resident programs, 24 subspecialty clinical fellowships (ACGME & Non-ACGME), and required and elective medical student clerkships for 276 students. In addition, our education program runs 6 workforce training programs for mental health practitioners across Washington State and the Pacific Northwest Region.

    The Departments robust research portfolio reached $55 million in grant and contract awards in fiscal year 2023 for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.

    The Department of Psychiatry and Behavioral Sciences is recruiting for a full time Program Assistant (NE S SEIU 925 Non Supv).

    This position involves coordinating a variety of activities designed to promote and support the AIMS Center in the Department of Psychiatry & Behavioral Sciences. This Center focuses on providing training and practice change support to primary care clinics and other general medical settings regarding integration of behavioral health (mental health and substance use) services. This position will work closely with the AIMS Center associate director, faculty, and staff, to support, schedule and coordinate multiple implementation projects and activities.

    DUTIES AND RESPONSIBILITIES
    Implementation Program Coordination
  • Coordinate with outside organizations to schedule planning calls, coaching calls, webinars, and trainings; send invitations via Outlook calendars.
  • Assemble relevant, up-to-date PowerPoint slides and handouts according to event agendas and trainings.
  • Edit PowerPoint slides for design standards and grammatical errors; make suggested edits to clinician trainers/coaches content based on AIMS Center standards.
  • Use Word and Adobe to update and finalize handouts to be distributed to event attendees.
  • Anticipate the needs of the coaches and trainers when preparing materials.
  • Organize and maintain project folders in the AIMS Center shared drive.
  • Attend calls/meetings to note important information, decisions, next steps, etc.
  • Serve as a point of contact for outside organizations; answer questions and concerns, send reminders/follow-up emails related to meetings.
  • Use REDCap to create surveys as relevant to the project.
  • Attend Zoom meetings/webinars that need to be recorded; sign in to the appropriate Zoom account as host, record meeting, save in the AIMS shared drive, and post to the AIMS Vimeo account for sharing with attendees.
  • Update project-specific websites via Drupal with new information, webinar recordings and handouts, etc.
  • Serve as point of contact for troubleshooting connectivity/technical issues for Zoom meetings.
  • Collect evaluations completed by outside organizations after we provide trainings, summarize results using Excel to determine consistency with program goals.
  • Assemble relevant PowerPoint slides and handouts according to event agendas.

    MINIMUM REQUIREMENTS
    High school graduation or equivalent AND Two years of clerical experience OR Equivalent education/experience.

    DESIRED QUALIFICATIONS
  • One or more years of relevant experience.
  • Demonstrated creative problem-solving skills, strong attention to detail.
  • Excellent interpersonal skills.
  • Ability to communicate effectively, orally and in writing, and to interact positively with a wide variety of external partners.
  • Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision.
  • Ability to work on several different projects and with several different staff members and supervisors.
  • Proficiency in the use of the following software applications: MS Word, MS Excel, PowerPoint, MS Outlook.
  • Experience working with the public or representing an organization to other organizations.
  • Experience with design and layout of written materials.
  • Experience with REDCap is recommended but not required.
  • Ability to clearly communicate technical language to a general audience.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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