Program Coordinator, Sports

Company Description Noah’s Arc Foundation™ is a 501(c)(3) nonprofit dedicated to empowering youth and women through sports and the arts. The organization designs programs that use creative expression and athletic discipline to build confidence, resilience, and skills that support long-term growth. Participants are encouraged to explore and develop their unique talents in safe, supportive environments. Guided by the belief that every child has an “inner fire,” Noah’s Arc Foundation™ aims to nurture that potential so individuals can pursue their passions and reach meaningful personal and academic goals.Role Description The Program Coordinator, Sports (PCS) is a part-time, hybrid role based in Chicago, Illinois. This position is responsible for the day-to-day planning, coordination, and implementation of the integrated sports, arts, athletic youth development, and violence-prevention programs at Noah’s Arc Foundation™ (NAF), ensuring activities align with and meet NAF’s mission and goals. The PCS plays a key role in ensuring the smooth operations and delivery of programming for participants, families, coaches, workshop leaders, and partners. Day-to-day responsibilities include on-site and behind-the-scenes logistics, organizing program schedules, overseeing registration and attendance, and providing direct support to NAF programming including, but not limited to, program sessions and workshops, family engagement, sports clinics, leadership summits, and staff/partner training. This position requires impeccable organization, communication, and customer service skills to maintain continuity and high‑quality program operations and delivery. The coordinator collaborates with staff, volunteers, community partners, and families to maintain safe, inclusive, and engaging environments. Additional duties include tracking program outcomes, maintaining documentation, supporting grant and reporting needs, and helping with outreach efforts to grow participation and community engagement. Evening and weekend hours during peak program periods are required.Key Responsibilities:Program Implementation & CoordinationSupport scheduling, weekly planning, and operational readiness across all program sites, including ensuring high quality and timely onsite implementation of all program activities.Coordinate supply and technology needs for the operations of the Girls League and other youth athletics and arts programs. Coordination includes practice supplies and materials, workshop technology and tools, food/water, and other supplies as deemed necessary.Support regular communication with program participants, their families, and program partners including timely registration for programs, form and documentation completion, scheduling, reminders, upcoming events, and more.Support communication and coordination among NAF coaches and partners to ensure clear session agendas, team roles, and integrated and well-executed program delivery.Build strong relationships with participant families by fostering open communication, dialogue, and ongoing engagement.Youth Engagement & SupportServe as frontline support during program activities, ensuring youth feel safe, welcomed, and connected to caring adults.Identify participant needs and work with the supervisor and all team members to ensure needs and opportunities are addressed.Operational & Administrative SupportSupport collection of participant, staff, and partner attendance, assessment data, and required documentation in accordance with organizational and grant requirements.Manage program materials, equipment, and inventory to ensure readiness for all activities.Serve as the on-site NAF representative receiving and relaying participant, family, and partner feedback to the NAF leadership, including emergency, incident, or other reporting as needed.Support recruitment, outreach, and communication efforts to engage new participants and maintain community visibility.Identify additional external community resources and supports for participants and their families.Participate in staff meetings, training, and professional development opportunities.Qualifications:Familiarity with trauma-informed and youth development practices, restorative justice, and/or de-escalation models in community-centered environments.Strong Communication skills, including clear verbal and written communication and the ability to engage youth, families, and community partners.Strong organizational and time-management skills, with attention to detail and the ability to work independently, manage multiple projects and deadlines, and maintain professionalism in a dynamic environment.Proficiency with basic office, communication, data management, and productivity tools (e.g., email, spreadsheets, scheduling software, and QR code systems).Ability to commute to South and West sides of Chicago for programmingCompensation & BenefitsRate: $35.00 hourlyProfessional Development & TrainingPaid time off (PTO), select designated holidays, and agency closure over December winter break