Job Functions & Responsibilities
1. Assisting in project planning and coordination: Collaborate with the Project Manager to create project plans, define project scope, and coordinate project activities.
2. Documentation and reporting: Maintain project documentation, including meeting minutes, progress reports, and project timelines/schedules. Ensure timely reporting of project milestones to stakeholders.
3. Communication and collaboration: Facilitate effective communication between cross-functional team members, stakeholders, and vendors. Coordinate meetings, prepare agendas, and ensure follow-up actions are taken.
4. Risk management: Identify potential risks and issues that may impact the project. Assist in the development of mitigation strategies and contingency plans. 5. Quality assurance: Monitor project deliverables and ensure they meet defined quality standards. Assist in conducting quality reviews and implementing corrective actions when necessary.
6. Resource coordination: Assist in resource allocation and tracking. Coordinate with different teams and departments to ensure the availability of resources required for the project.
7. Research and analysis: Conduct research (quantitative & qualitative), under management guidance, on project-related topics and contribute to data analysis for informed decision-making.
8. Content development and management: Assist internal stakeholders to develop and manage content for business-related intranet sites. This includes updating content, ensuring its relevance and accuracy, and organize information in a user-friendly manner.
9. Ad hoc support: Assist the Business Unit head and Project Manager with various tasks, such as preparing presentations, organizing project-related events, managing project-related documentation, calendar and travel requests.