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Program Coordinator II (Disability Resource Center )

HR EMPLOYMENT/CAREERS
Initial closing date:02/21/24*

*For full-consideration, all application packets must be received by 11:59 pm on the closing date/next review date.

Starting Salary: $7,673.85 (per month) plus excellent benefits; Salary Grade: C1-59

Full Salary Range:$7,673.85 (per month) - $10,294.59 (per month)

The Foothill-De Anza Community College District is currently accepting applicationsfor the classified position above. We are looking for a Program Coordinator II.

The Foothill - De Anza Community CollegeDistrict does not have a remote work policy. All employees are expected to be available to work in person and on-site per the requirement ofthe department.

ABOUT THE DISTRICT

Foothill - De Anza Community College District, composed of two colleges and aneducation center, is one of the top performing districts in both California and the United States, and one of the largest, ranking seventhin size among the state's 72 districts, serving more than 58,500 students per year and with an operating budget of $180M unrestrictedgeneral fund. Consistent with its mission, the District has a strong commitment to equity and inclusion and incorporates those values in itspolicies, procedures, and operations, and in its leadership and service to students and the community. Publicly supported and locallyoriented, the District fills an essential role in workforce development, continuing education, and skills preparation to meet the changingdemands of the highly diverse surrounding population and business communities. The District's students and more than 2,000 faculty and staffenjoy an unparalleled quality of life in an ideal climate, with physically pristine and fiscally sound campuses that have earned theirreputation for academic excellence.

Foothill - De Anza Community College District Mission Statement:

The mission of theFoothill-De Anza Community College District is student success and educational excellence. The district and its colleges provide access toaffordable, quality educational programs and services that develop a broadly educated and socially responsible community that supports anequitable and just future for California and the global community. Every member of our district contributes to a dynamic instructional andlearning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goalsof our diverse students. Foothill-De Anza is driven by an equity agenda and core values of integrity, inclusion, care for our students'well-being, and sustainability.

Foothill College Mission Statement:

Embracing inclusivity and building strongcommunities, Foothill College serves diverse learners and equips its students with critical thinking skills to address complex societalchallenges, to thrive in the global workforce, and to engage in a life of inquiry.

JOB SUMMARY

The Program CoordinatorII will report to the Dean of the Disability Resource Center. The Coordinator's primary duties are to oversee the Adaptive Learning:Community Based programs offered through the DRC and the Transition to Work program. The person selected will assist part-time faculty withscheduling courses, and creating partnerships with community-based programs such as senior living facilities. This person will assist withonboarding of new part-time faculty and also be the primary contact for the coordinators at the facilities. This person will also ensureboth the facility and faculty are compliant with education codes and college policies.

DEFINITION

Under immediate (I)or general (II) supervision general direction, designs and develops program activities, objectives, and procedures pursuant toDistrict, state, and/or federal regulations and guidelines; monitors and coordinates the delivery of program services; develops andadministers program budget; applies for and administers grants and other funding sources; reports to various agencies regarding programactivities; ensures that program reporting and recordkeeping is performed in compliance with applicable guidelines; and performs relatedduties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (I) or general (II) supervision froman administrative supervisor or manager. Exercises no supervision of staff.

CLASS CHARACTERISTICS

Program CoordinatorI: This is the journey-level class in the Program Coordinator series. Incumbents perform routine program coordination duties includingassisting with the oversight of programs, policies, and procedures pursuant to pertinent laws, codes, and rules; assist with programaccountability and reporting to governing agencies regarding program activities.

Program Coordinator II: This is the advancedjourney-level. Incumbents perform advanced and complex program coordination duties including the development of programs, policies, andprocedures pursuant to pertinent laws, codes, and rules; assuming responsibility for program accountability and reporting to governingagencies regarding program activities; and assisting with budget development and participating in reaching solutions to budgetary problemsor issues. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methodsto deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policyand requirements.

EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)

1. Develops program services and activities,parameters, objectives, and budgets pursuant to District, state, and federal rules, codes, and guidelines; interprets established programguidelines and ensures services and activities are developed and administered consistent with the same.
2. Assists in the developmentand implements program goals, objectives, policies, procedures, and work standards including recommending improvements; assists indeveloping work plans, procedures, and schedules.
3. Provides financial and administrative oversight of assigned program ensuringcompliance with program guidelines; coordinates program grant administration and budget tracking and reconciliation processes; developsbudget and grant reports as needed; collaborates with management staff when problems are identified and participates in developingsolutions; ensures accurate and timely program reporting.
4. Establishes and fosters linkages with special populations and/or communitygroups served; participates in internal and external associations and advocacy groups in order to promote programparticipation.
5. Serves as a liaison between program participants, administrators, faculty, and students; answers questions andresolves issues, problems, and complaints as needed.
6. Plans, schedules, and organizes events, workshops, informational seminars,presentations, and related activities including coordinating logistics; designing and implementing marketing strategies; developing andmonitoring budgets; processing independent contractor agreements and purchase requisitions; and ensuring compliance with establishedtimeline and budget.
7. Ensures participants adhere to program guidelines and addresses non-compliance with program participants; maydiscontinue program services to participants pursuant to program guidelines as necessary and appropriate.
8. Researches, analyzes,interprets, and reports a variety of data and statistics to local, state, and federal agencies.
9. Designs, creates, and edits avariety of documents including program materials, reports, forms, statistical reports, correspondence, and agendas.
10. Oversees andcoordinates the use, maintenance, and functionality of various data management systems; monitors data for accuracy and compliance withfederal and state regulations and District policies and procedures.
11. Participates on program review committees; performs programassessments, including conducting studies by selecting, adapting, and applying appropriate research and analysis techniques; evaluatingalternatives, making preliminary recommendations, and assisting with the implementation of program changes after approval; preparescomprehensive technical records and reports.
12. Performs related duties asassigned.

QUALIFICATIONS

Knowledge of:

1. Applicable federal, state, and local laws, rules,regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility.
2. Principles and practicesof program coordination including implementation of the goals and objectives and oversight of performance, reporting, accountability, andregulatory compliance.
3. Principles and techniques of conducting analytical studies, evaluating alternatives, making soundrecommendations, and preparing and presenting effective and technical reports.
4. Principles of budget development and expendituretracking and control.
5. Methods and techniques of applying for, tracking, and reporting grant funds.
6. Principles and practicesof data collection and report preparation.
7. Techniques and methods of marketing and community outreach.
8. Principles andpractices of developing and presenting informational workshops and seminars.
9. Basic business arithmetic andbookkeeping.
10. Business letter writing and the standard format for reports and correspondence.
11. Record keeping and filingsystems and methods.
12. English usage, grammar, spelling, vocabulary, and punctuation.
13. Modern office practices, procedures,technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
14. Techniquesfor providing a high level of customer service by effectively dealing with the public, students, and District staff, including individualsof diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation.

Abilityto:

1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious,and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. Perform difficult andcomplex program support work accurately and with use of independent judgment.
3. Interpret, apply, and explain applicable federal,state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area ofresponsibility.
4. Develop and present informational workshops and presentations.
5. Understand the organization and operation ofthe District and of outside agencies as necessary to assume assigned responsibilities.
6. Coordinate and oversee assignedadministrative, budgeting, and fiscal reporting activities.
7. Plan, organize, and carry out assignments from management staff withminimal direction.
8. Analyze, interpret, summarize, and present administrative and technical information and data in an effectivemanner.
9. Evaluate and develop improvements in operations, procedures, policies, or methods.
10. Research, analyze, and evaluatenew service delivery methods, procedures, and techniques.
11. Prepare, review, and present reports and other correspondence andcommunications in a clear and concise manner.
12. Maintain accurate databases, records, and files.
13. Perform arithmetic,financial, and statistical computations accurately.
14. Organize and prioritize a variety of projects and multiple tasks in an effectiveand timely manner; organize own work, set priorities, and meet critical time deadlines.
15. Effectively use computer systems, software,and modern business equipment to perform a variety of work tasks.
16. Use English effectively to communicate in person, over thetelephone, and in writing.
17. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legalguidelines.
18. Establish, maintain, and foster positive and effective working relationships with those contacted in the course ofwork.

MINIMUM QUALIFICATIONS

1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic,ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty andstaff.
2. Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. Atypical way to obtain the required qualifications would be:

Program Coordinator I and II: Equivalent to graduation from anaccredited four-year college or university with major coursework in finance, accounting, business administration, or a related fieldAND

Program Coordinator I: Three (3) years of responsible experience providing complex program support and coordination ofprogram services.

Program Coordinator II: Five (5) years of responsible experience providing complex program support, budgetadministration, and coordination of program services.

Licenses and Certifications:

None.

PHYSICALDEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer;vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing inand walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computerkeyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reachto perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess theability to lift, carry, push, and pull materials and objects up to 10 pounds with the use of proper equipment. Reasonable accommodationswill be made for individuals on a case-by-case basis.

ENVIRONMENTAL ELEMENTS

Employees work in an office environmentwith moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

APPLICATION PACKET

1. A District on-line application on http://hr.fhda.edu/careers/. *In theapplication, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic,socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty andstaff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity,equity and inclusion.
2. A cover letter addressing your qualifications for the position.
3. A current resume of all workexperience, formal education and training.

For full-consideration, all required application materials must be included in yourapplication packet and must be received by 11:59 pm on the closing date. We are unable to accept additional, non-required materials, such asreference letters.

Please allow yourself ample time to complete your application and resolve any technical difficulties thatmay arise with your submission. You may also visit our \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"Applicant Information\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\" to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html. We cannot guarantee a response to application questions within 48 hours of the closing date.

CONDITIONS OF EMPLOYMENT

Position: Full-Time, Permanent, 12-months per year

Starting date: Assoon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee andeligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance.For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html. In addition, the District is a participating member of the California Public Employees' Retirement System (CalPERS) and thesuccessful applicant would be a member of the Association of Classified Employees (ACE) Union. The current union agreement can be foundonline at: http://hr.fhda.edu/_downloads/2018-2021%20ACE%20Agreement.pdf.

We are happy to assist individuals with disabilities who require reasonableaccommodations to complete the employment process, provided that you notify Employment Services no later than the closing date of theannouncement. The successful applicant will be required to provide proof of authorization to work in the U.S. The Foothill-De Anza CommunityCollege District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. Allinterviewing costs incurred will be the responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills,California 94022

Email: employment@fhda.edu

http://hr.fhda.edu/

To apply, visit https://fhda.csod.com/ux/ats/careersite/4/home/requisition/1424?c=fhda

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