Program Coordinator / Scheduler

Program Coordinator / Scheduler - $15.00/HOUR or MORE BOE A local construction company needs a Program Coordinator / Scheduler. This position plays a critical role in coordinating production schedules, subcontractors, crews, inspections, suppliers, materials, and customer communication to ensure projects move efficiently from start to completion. RESPONSIBILITIES Scheduling & Project Coordination Develop and maintain daily and weekly project schedules Coordinate roofing and construction projects from scheduling through completion Coordinate subcontractors, crews, suppliers, inspections, and material deliveries Work closely with General Manager and office staff to maintain production flow and project timelines Monitor project schedules and track progress of active jobs Help resolve scheduling conflicts and production issues Schedule site walks, inspections, and project milestones Maintain project metrics and scheduling updates for management Administrative & Operations Support Maintain accurate job files, scheduling records, and project documentation Assist with small inventory management and material coordination Keep up with TPA / insurance portal requirements and documentation Coordinate bank draws and required project documentation as needed Update internal systems and production tracking Assist with invoicing, collections follow-up, and administrative support Prepare reports and provide operational updates to management as needed Customer & Vendor Communication Communicate with customers regarding scheduling, production timelines, and project updates Maintain professional communication with subcontractors, suppliers, inspectors, and customers Coordinate with supplier groups and vendors regarding scheduling and deliveries Assist customers with project coordination and scheduling questions QUALIFICATIONS Strong organizational and multitasking skills Ability to work in a fast-paced environment Strong communication and customer service skills Strong problem-solving ability Ability to prioritize and manage multiple projects simultaneously Experience coordinating subcontractors and crews preferred Proficient with computers, email, calendars, and office software Bilingual (English/Spanish) preferred Preferred Qualifications Roofing or construction industry experience Experience with insurance restoration projects Experience using CRM or scheduling software Experience with TPA programs and insurance claims coordination Experience with Xactimate is a plus If interested, please call (915) 842-8252 for more details and email resumes to . #CB