Program Operations Coordinator Part Time Program

Job Title - Program Operations Coordinator (Part Time) / Program Manager

Job Location - Newark, New Jersey, United States of America, 07102

Standard Hours Per Week - 20.00

Duration: 9 months + Contract

$68.00 hourly

Position Overview

We are seeking a detail-oriented and organized Program Operations Coordinator to provide administrative support to the Emerging Creator Programs team on a part-time basis (20 hours per week). Reporting to the Director of Emerging Creator Programs, this role provides day-to-day operational support across our program portfolio, assisting with purchase orders and payment requisitions, supporting vendor relationships, helping administer program applications and feedback surveys, maintaining documentation and databases, and supporting budget management. The ideal candidate is comfortable navigating multiple systems and stakeholders simultaneously and brings a proactive approach to keeping programs running smoothly so our team can focus on delivering exceptional experiences for emerging creators.

Key Responsibilities

Vendor Management: Managing operational vendor relationships (payments, agreement reviews, system access, documentation)

Documentation: Managing and updating documentation (proposals, agreements, photos & videos, contact information, etc.)

Procurement: Managing PO Requisitions (Workday) and Amazon Approvals Requisitions

Payments: Managing invoice requests and payment requisitions

Budget: Supporting budget tracking and management

Program Applications: Administering Accubate (application forms for each program)

Surveys & Feedback: Creating and managing feedback forms (pre- and post-program surveys)

Qualifications

Experience in program operations, administrative support, or project coordination

Strong organizational skills with the ability to manage multiple workstreams simultaneously

Proficiency with procurement and enterprise systems (e.g., Workday)

Experience with database and documentation tools (e.g., Airtable)

Strong attention to detail and follow-through

Excellent written and verbal communication skills

Proactive, self-directed work style with the ability to operate independently

Spanish fluency is a plus