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Program Specialist 3 (Operations)

  • ... Tumwater, Washington, United States
  • ...

    Full-time

  • ... Salary: 74376 per year
  • Posted on: Apr 24, 2024       Expires on: Jun 08, 2024

Program Specialist 3 (Operations)   

JOB TITLE:

Program Specialist 3 (Operations)

JOB TYPE:

Full-time

JOB LOCATION:

Tumwater Washington United States

REMOTE:

No

JOB DESCRIPTION:

Full job description

Description

Washington State Parks and Recreation Commission

Job Title: Program Specialist 3
Location: Tumwater, WA
Closes: May 5th, 2024

Description:
This recruitment is for one (1) full-time, permanent, Program Specialist 3 position for Operations located in Tumwater, Washington.
Working hours are generally Monday- Friday with some flexibility for schedule and telework.
This position may require you to travel as needed to accomplish assignments.


If you're interested in a challenging position that allows you to showcase your program management talents, please apply and become part of our dynamic team.


About the position:
This position supports Washington State Parks’ mission in two distinct ways.
First, to assist our on-the-ground efforts to keep our parks safe, attractive, and functioning well, this position facilitates the work with the Department of Ecology’s Washington Conservation Corps to bring teams of youth in for important preventative maintenance work.
This includes oversight of all agreements and contracts, providing logistical assistance to parks and work crews, and administrative tasks.
Next, the position has a critical responsibility to help ensure all Operations staff have easy access to information and tools they need to do their jobs well, including building and coordinating development of efficient agency processes, easy to use forms, and information structures.
As part of these responsibilities, the Program Specialist serves as an expert and technician in the Microsoft Suite products and other applications for the Operations division.


This position is eligible to telework but is regularly required to report on-site to meet business needs.
The default assigned work location of all Parks positions – both on-site and telework eligible positions – is within the State of Washington.
Frequency of onsite work will vary based on business and operational needs.
Parks may choose, but are not required, to support out-of-state telework on a case-by-case basis.

Duties

Some of what you will do:


  • Serve as coordinator and consultant with the Washington Conservation Corps (WCC) to conduct lands-based preventative maintenance work.
    Responsible for the coordination and implementation of the preventative maintenance projects identified for accomplishment using crews arranged through the WCC.
  • Division expert and lead on the use of technology in managing, making available and managing division information, communications, and records.
  • Research and tests tools and methodologies for use in these efforts and coordinates with Communications and IT staff to ensure alignment with agency approaches and plans.
  • Assess and recommend how to utilize existing and available technology to increase efficiency and organization within the division.
  • Provide support to division process improvement efforts through project management, robust documentation, and research/expertise regarding use of technology.
    Will include personally making recommendations for process, forms, technology changes, and developing draft products and trial processes.
  • Evaluate division electronic records and recommend a structure and management system that will help ensure records are easily found and stay organized into the future.
  • Division lead and point person for SharePoint and Intranet development.
    Leads or co-leads efforts to collect input and feedback from staff and others regarding site design and structure.
    Serve as the expert in these topics for the division, providing training, guidance and support to others developing content and contributing to pages.

Qualifications

Required qualifications:


  • Six (6) years of experience in which planning, coordination, process development, outreach and information gathering from internal and/or external customers were primary duties.
    At least one (1) year must have been in a governmental setting AND two (2) years of experience as defined below AND a valid unrestricted Washington state driver's license (except corrective lenses).
The experience required:
  • Experience creating process and/or communication tools using applications available in Microsoft 365.
    These two (2) years can be part of the years of experience described above.
Note: College education may substitute year for year, up to four (4) years, for the experience outlined above, but not the year of governmental experience.


Preferred Qualifications:
  • Knowledge of state government functions and processes
  • Knowledge of State Parks field operations.
How to apply:
To ensure consideration, please complete the online job application and profile at www.
careers.
wa.
gov.


You must attach in your application the following:
  • Letter of Interest specifically addressing the qualifications listed in this announcement.
  • Three professional references.
**All requested materials must be submitted.
Incomplete or late application materials will not be accepted.
Failure to follow the application process may disqualify you from further consideration.
**

The information provided in your application must support your selected answers to the application questions.
Answers will be verified, and documentation may be required.
Responses not supported in your application will disqualify you for consideration of employment from this recruitment.


This position is covered by the Washington Federation of State Employees (WFSE).
Once the listed positions are filled, this recruitment announcement may also be used to fill additional positions for up to sixty (60) days.
For more information: https://wfse.
org/

Supplemental Information

About Parks:
Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse-and most beautiful—parks systems in the country.
With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails.
Parks is staffed with nearly 1,000 employees (summers), who are some of the most passionate employees you'll find anywhere.


For more information on Washington State Parks, click here.


Diversity Policy Statement:
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members' contributions.
The Commission makes this commitment because:


  • Diversity strengthens the workforce in competence and ability.
  • Celebrating diversity appreciates and values individual differences.
  • Diversity serves an increasingly heterogeneous society.
  • Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
  • Diversity is crucial to our ability to serve all citizens.
The Washington State Parks and Recreation Commission is an equal opportunity employer.
We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.


For information about recruitment and the hiring process, please contact Jenee Kramer at jenee.
kramer@parks.
wa.
gov
.

Position Details

POSTED:

Apr 24, 2024

EMPLOYMENT:

Full-time

SALARY:

74376 per year

SNAPRECRUIT ID:

S-1714888970-7c155d56c5b51dfa00ae1c1733d4ea3a

LOCATION:

Washington United States

CITY:

Tumwater

Job Origin:

jpick2

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Full job description

Description

Washington State Parks and Recreation Commission

Job Title: Program Specialist 3
Location: Tumwater, WA
Closes: May 5th, 2024

Description:
This recruitment is for one (1) full-time, permanent, Program Specialist 3 position for Operations located in Tumwater, Washington. Working hours are generally Monday- Friday with some flexibility for schedule and telework. This position may require you to travel as needed to accomplish assignments.

If you're interested in a challenging position that allows you to showcase your program management talents, please apply and become part of our dynamic team.

About the position:
This position supports Washington State Parks’ mission in two distinct ways. First, to assist our on-the-ground efforts to keep our parks safe, attractive, and functioning well, this position facilitates the work with the Department of Ecology’s Washington Conservation Corps to bring teams of youth in for important preventative maintenance work. This includes oversight of all agreements and contracts, providing logistical assistance to parks and work crews, and administrative tasks. Next, the position has a critical responsibility to help ensure all Operations staff have easy access to information and tools they need to do their jobs well, including building and coordinating development of efficient agency processes, easy to use forms, and information structures. As part of these responsibilities, the Program Specialist serves as an expert and technician in the Microsoft Suite products and other applications for the Operations division.

This position is eligible to telework but is regularly required to report on-site to meet business needs. The default assigned work location of all Parks positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. Parks may choose, but are not required, to support out-of-state telework on a case-by-case basis.

Duties

Some of what you will do:


  • Serve as coordinator and consultant with the Washington Conservation Corps (WCC) to conduct lands-based preventative maintenance work. Responsible for the coordination and implementation of the preventative maintenance projects identified for accomplishment using crews arranged through the WCC.
  • Division expert and lead on the use of technology in managing, making available and managing division information, communications, and records.
  • Research and tests tools and methodologies for use in these efforts and coordinates with Communications and IT staff to ensure alignment with agency approaches and plans.
  • Assess and recommend how to utilize existing and available technology to increase efficiency and organization within the division.
  • Provide support to division process improvement efforts through project management, robust documentation, and research/expertise regarding use of technology. Will include personally making recommendations for process, forms, technology changes, and developing draft products and trial processes.
  • Evaluate division electronic records and recommend a structure and management system that will help ensure records are easily found and stay organized into the future.
  • Division lead and point person for SharePoint and Intranet development. Leads or co-leads efforts to collect input and feedback from staff and others regarding site design and structure. Serve as the expert in these topics for the division, providing training, guidance and support to others developing content and contributing to pages.

Qualifications

Required qualifications:


  • Six (6) years of experience in which planning, coordination, process development, outreach and information gathering from internal and/or external customers were primary duties. At least one (1) year must have been in a governmental setting AND two (2) years of experience as defined below AND a valid unrestricted Washington state driver's license (except corrective lenses).
The experience required:
  • Experience creating process and/or communication tools using applications available in Microsoft 365. These two (2) years can be part of the years of experience described above.
Note: College education may substitute year for year, up to four (4) years, for the experience outlined above, but not the year of governmental experience.

Preferred Qualifications:
  • Knowledge of state government functions and processes
  • Knowledge of State Parks field operations.
How to apply:
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov.

You must attach in your application the following:
  • Letter of Interest specifically addressing the qualifications listed in this announcement.
  • Three professional references.
**All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow the application process may disqualify you from further consideration. **

The information provided in your application must support your selected answers to the application questions. Answers will be verified, and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

This position is covered by the Washington Federation of State Employees (WFSE). Once the listed positions are filled, this recruitment announcement may also be used to fill additional positions for up to sixty (60) days. For more information: https://wfse.org/

Supplemental Information

About Parks:
Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse-and most beautiful—parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. Parks is staffed with nearly 1,000 employees (summers), who are some of the most passionate employees you'll find anywhere.

For more information on Washington State Parks, click here.

Diversity Policy Statement:
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members' contributions. The Commission makes this commitment because:


  • Diversity strengthens the workforce in competence and ability.
  • Celebrating diversity appreciates and values individual differences.
  • Diversity serves an increasingly heterogeneous society.
  • Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
  • Diversity is crucial to our ability to serve all citizens.
The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about recruitment and the hiring process, please contact Jenee Kramer at jenee.kramer@parks.wa.gov.

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