Project Accountant

Cobalt is hiring on behalf of a top-tier, award-winning architecture and design firm in New York City. They’re looking for an experienced Project Accountant from the A/E industry to own the full project accounting and billing cycle across a portfolio of active projects, working closely with finance and project management.What You’ll DoPrepare and issue monthly invoices across all projects, including public agency work with demanding billing requirements, so that billing is accurate, on time, and aligned with milestones and contract terms.Handle billing for complex contracts, including progress billing, retainage, and change orders.Recognize revenue accurately on each project in line with firm policy and accounting standards.Track and allocate project costs, such as labor and subconsultant fees, against project budgets.Record cash receipts and let the firm’s project leadership know when payments arrive.Manage receivables by tracking payments, resolving billing discrepancies, and following up on past-due accounts.Set up new projects in the system with correct billing terms, rate tables, budgets, and cost structures that match the contract.Keep project budgets current and accurate from kickoff through completion.Review and process subconsultant invoices and ensure payments go out on time and per contract.Build and maintain good working relationships with consultants and keep transactions smooth and compliant.Partner with Project Managers on financial reviews, billing requests, consultant fee reviews, and collections.Produce monthly reporting for PMs and senior leadership, including cash flow forecasts, budget-vs-actual analysis, and project status.Communicate clearly with clients, consultants, and internal teams on project financial matters.Run Deltek reports as needed, help PMs interpret their project financials, and train staff on using Deltek for project financials.Reconcile project financials at closeout, including final billing, cost analysis, and documentation.Support internal and external audits and help prepare financial statements.Provide financial data to the marketing team for proposals and pursuits.What You Bring5+ years of hands-on experience across the full project accounting cycle.Project accounting experience in architecture, interior design, or engineering (required).Proficiency in Deltek Vantagepoint (required).A bachelor’s degree in Accounting, Finance, or Business (preferred).Working knowledge of Microsoft Office and Outlook.Strong written and interpersonal communication skills.The ability to work independently and as part of a team while staying organized, detail-oriented, and self-motivated.Flexibility to work occasional extended hours when needed.