Project Coordinator / Project Specialist (HVAC a plus)

Location: McAllen, TX (78501)

Job ID: #71314

Pay Range: $38-44

Open only to US Citizens and US Perm Residents

Mon - FRI (8 AM - 6 PM) / 40 hours per week

The Company - work with a American Owned International Industry Leader.

Position Summary:

The Project Coordinator is a key contributor to supporting project execution and driving operational excellence across cross-functional teams. This role coordinates project activities, tracks progress, manages documentation, and facilitates communication among stakeholders to ensure successful project outcomes.
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Key Responsibilities:

* Support planning, scheduling, and coordination of project milestones alongside PM's - project Mgrs

* Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs

* Track deliverables and ensure timely follow-up on action items

* Issue customer billing along with AIA documentation

* Maintain and organize key project documents including:
invoicing, meeting notes, subcontractor/vendor invoices, and change order logs

* Generate weekly/monthly project status reports for Project Management Leadership and stakeholders

* Assist and support project invoicing at the direction of the Project Managers

* Serve as a projects liaison between internal departments (Projects, Sales, Service)

* Schedule and facilitate project turnover meetings for new projects

* Ensure alignment across teams by managing updates and feedback loops

* Complete new vendors and subcontractors account creation in our PO system

* Assist in the implementation and maintenance of project management processes and tools

* Support risk assessment, mitigation strategies, and issue resolution

* Support cost tracking and budget monitoring activities with Project Managers and Project Engineers

* Participate in team planning sessions and knowledge-sharing initiatives

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Qualifications:

* Minimum high school diploma
* 2+ years of experience in project coordination or a similar role
* Proficiency in MS Office (Excel, PowerPoint, Outlook); experience with MS Project or similar tools a plus
* Strong organizational and time management skills
* Excellent written and verbal communication abilities
* Ability to work effectively in a fast-paced, team-oriented environment
* Detail-oriented with a focus on quality and accuracy
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Preferred Qualifications:

* Associates or Bachelor's degree in Business, Engineering, Project Management, or a related field
* Experience in the HVAC or manufacturing industry
* Familiarity with Agile or Stage-Gate project management methodologies

OTHER REQUIREMENTS
* Open only to US Citizens and US Perm Residents
* Pass a drug test
* Pass a background check
* Bilingual English and Spanish is a plus

Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices.

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at

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