Job Title: Project Coordinator

Industry: Heavy Machine Manufacturing
Duration: 1 Year (Possibility of Extension)
Location: East Moline, IL 61244-1497
Shift: 1st Shift

Role Overview

The Project Coordinator supports project management processes and activities across one or more projects or workstreams. This role focuses on documentation, reporting, stakeholder coordination, risk tracking, and adherence to project management standards while ensuring data integrity and timely execution.

Key Duties & Responsibilities

• Draft and support project review reports, dashboards, and presentations.
• Assist in developing workstream and project plans aligned with organizational project management frameworks.
• Prepare moderately complex documentation using standard office applications; gather and summarize data for reporting.
• Identify, document, and manage project and user requirements, including verification criteria and traceability.
• Coordinate stakeholder engagement activities, including meetings, events, and communications.
• Maintain and distribute project risk registers and issue logs.
• Support process reviews and identify improvement opportunities within assigned areas.
• Perform delegated contract management tasks.
• Provide analysis and documentation to support definition and delivery of project outputs.

Key Functional Responsibilities

• Execute local tactical project activities and general specification analyst duties.
• Support dedicated project initiatives and part plan processing.
• Ensure adherence to local timelines, audit standards, and project requirements.
• Execute change decisions with proper documentation and audit compliance.
• Support enterprise standardization and broader business initiatives.
• Maintain data integrity across ECM, parts data, and reporting systems.
• Adapt quickly to changes in processes, tools, and business requirements.

Skills, Abilities & Knowledge

• Project Management fundamentals
• Project tracking, reporting, and workflow management
• Risk and issue management
• Requirements elicitation, validation, and traceability
• Project scheduling, cost, quality, scope, and change management
• Data collection, analysis, and prioritization
• Strong verbal and written communication
• Negotiation and stakeholder coordination

Required Skills & Tools

• Excellent written and verbal communication skills
• Experience with SAP, PDMlink, and Microsoft Office Suite
• Power BI / PowerApps experience is a plus
• Strong documentation and reporting skills
• Continuous learner mindset with a focus on process improvement
• Willingness to adapt to new tools and processes

What Makes You Stand Out

• Ability to support multiple projects as a flexible workload resource
• Strong administrative and analytical support for specification efforts
• Experience compiling, analyzing, and summarizing data for decision-making and business justification
• Proven ability to work across multiple units to drive consistency and standard execution
• Meeting facilitation and coordination experience

#ZR