Project Coordinator II

Join the Sigler family!Russell Sigler Inc., headquartered in Tolleson, Arizona, has been an independent distributor of industry-leading Carrier products for over 50 years throughout the Southwestern US. In 2012, Sigler received the ACE award for the fastest growing privately owned business in Arizona. In 2010, in a joint venture with Carrier Air Conditioning, Sigler acquired the California territory making Sigler one of the largest HVAC distributors in the world.Sigler employees have the choice of many benefit options, including Medical, Vision, Dental, Life insurance, Long and Short Term Disability, Long Term Care, Critical Illness and Accident insurance. Additional benefits include a Health Savings Account (HSA), Employee Assistance Program (EAP), 401(k), Profit Sharing, 401(k) Matching, Pet Insurance, Legal Shield/Prepaid Legal, paid vacation, sick leave and holidays.Position Summary:Project Coordinator II provides assistance in the scheduling, reporting, and quality control functions of all Commercial project activities of varying size and complexity.Key Duties and Responsibilities:Analyze project requirements while evaluating and recommending sound approaches or applications to meet the needs of projects and clientsCoordinate project activities and request for changes from original specificationsAct as liaison between Sales, Order Fulfillment, Contractors, Engineering, Vendors, Factories, and Transport Companies.Consistently maintain digital job files with appropriate supporting documentsMaintain intimate knowledge of clients’ project schedule requirements from sales teams and contractor feedbackManage risk and establish project recovery plansMaintain projects in SharepointProvide job account documentation to the credit departmentUpdate jobs on order sheets and send to customers through SharepointReconcile project close out and provide partial or full releases to A/RInteract and support outside sales employees, engineers, and technical associates as assigned by department supervisorResponsible for accuracy in all aspects of the jobs from creation until all orders are closedCoordinate deliveries and crane meets/liftsTrack, monitor and handle order revisions (deductions and additions)Handle credit and rebills, concessions and proof of deliveriesSupport and file freight claimsAssist customers and credit department with credit holds, CODs, and credit card payment informationReview part numbers and pricingCritical Knowledge and Skills:Strong interpersonal, organizational and communication skills with the ability to work with cross functional teamsGood time management and follow-up skillsProficient in MS Project and MS Office SuiteAccurate data entry skillsAbility to multitask, be organized, pay attention to detail, and resolve issuesWork independently with minimal supervision in fast paced work environmentResearch using HVAC Partners with access to ECAT, QuotePro and CarrierAppsHub systems and software to obtain product guides, information, catalogs and manufacturing literatureRespond effectively to daily issuesEstablish facts and draw valid conclusions; create and execute plansReliable, ability to work hours dictated by the demands of the positionRequired to learn HVAC Carrier Products and software (Sage, HVAC Partners, and vendor websites)Able to understand or learn mechanical schedule specification interpretationWork in a constant state of alertness and safe mannerExperience:Required experience in an operational position with high-speed input/outputAA/AS-BA/BS degree or related experience in the HVAC industry preferred** Russell Sigler, Inc. (Sigler) is an equal opportunity employer. All applicants will be considered for employment based on merit, qualifications, and business need **