Job Description:
Elevator Services Group is seeking a proactive and detail-oriented Project Coordinator to support our Project Managers and Sales Departments in ensuring that projects are completed on schedule. The ideal candidate will assist in a variety of administrative and operational tasks to facilitate seamless project execution, from issuing purchase orders to coordinating with contractors and vendors. This role requires excellent organizational skills, effective communication, and a strong ability to multitask in a fast-paced environment.

• Project Scheduling and Coordination:

  • Assist Project Managers and Sales Departments in maintaining project schedules and meeting deadlines.
  • Coordinate with job supervisors, mechanics, contractors, and vendors to ensure timely ordering, receipt, and delivery of equipment, drawings, samples, and other necessary items.
  • Monitor project tasks to ensure adherence to timelines, providing reminders and follow-ups as needed.

• Purchase Orders and Documentation:

  • Issue Purchase Orders under the guidance of Project Managers and Supervisors.
  • Submit samples, drawings, and cut-sheets to clients and contractors; follow up to obtain timely approvals and address requests for additional information.
  • Review, create, and submit required Department of Building documents, including permits and other compliance-related paperwork.
  • Ensure that all necessary documents are properly filed in project folders.

• Data and Cost Management:

  • Assist Project Managers in reviewing weekly time entries for accuracy on active jobs.
  • Review and enter accurate costing data on projects to help maintain financial tracking and budgeting.

• Communication and Coordination:

  • Facilitate communication between internal teams and external stakeholders, including clients, contractors, and vendors.
  • Follow up with clients, general contractors, and consultants for necessary approvals and information.
  • Coordinate with supervisors to manage deliveries and other operational needs.

• Calendar and System Management:

  • Maintain and update project calendars to track schedules, meetings, and deadlines.
  • Enter and manage project information in systems like Fieldboss, ensuring data accuracy and accessibility.

• Proven experience in project coordination or administrative roles, preferably in construction or elevator services.
• Strong knowledge of project management software (e.g., Fieldboss, GoCo) and proficiency with Microsoft Office Suite.
• Excellent organizational skills with attention to detail and the ability to handle multiple priorities.
• Effective communication and follow-up skills to collaborate with internal and external stakeholders.
• Familiarity with issuing purchase orders and managing project-related documentation.
• Ability to work independently and collaboratively in a dynamic environment.

• Ability to lift and carry materials weighing up to 25 lbs occasionally.
• Comfortable working in an office environment with occasional visits to job sites.

• Competitive salary
• Comprehensive health, dental, and vision insurance
• Paid time off and holiday pay
• Opportunities for career growth and professional development

Join our team as a Project Coordinator and play a vital role in delivering exceptional project outcomes. Apply now to become part of a fast-growing and dynamic organization!