Project Coordinator

Job Title: Project Coordinator

Duration: 12 Months

Locations: Portage, MI (Hybrid)

General description:

• Project Associate provide foundational support to project teams within the Medical Commercial division. Working closely with experienced project/program managers and analysts, they assist with administrative, organizational, and coordination tasks that contribute to the success of internal projects and initiatives.
• This role is ideal for early-career professionals with an interest in project management, process improvement, or business operations. Project Associate help with maintaining documentation, updating schedules, capturing meeting notes, and supporting internal communications. They gain exposure to cross-functional collaboration, project tools, and business processes in a learning-oriented environment.
• This is an individual contributor role that emphasizes attention to detail, organization, and a willingness to learn. With coaching and on-the-job training, Project Associate build foundational skills in project coordination and contribute to meaningful work that supports the organization's mission to make healthcare better.

Responsibilities:

Technical Responsibilities:

• Supports project team members by helping maintain accurate schedules, status trackers, and meeting documentation.
• Assists with organizing and scheduling meetings, taking detailed meeting notes, and distributing action items to stakeholders.
• Helps track and follow up on task completion across teams, escalating missed deliverables to the project lead.
• Learns to use project tools and platforms (e.g., MS Project, Smartsheet, SAP, etc.) to input and update project data.
• Participates in project team meetings as a note-taker and observer, gradually contributing insights or suggestions.
• Collects and organizes project information from various departments to support status updates and team alignment.
• Supports the preparation of basic project communications such as draft updates, presentations, or summary reports.
• Assists with light data entry or budget tracking under supervision.
• Builds familiarity with project management terminology, tools, and methodologies.

Functional Responsibilities:

• Demonstrates strong attention to detail and a proactive attitude toward assigned tasks.
• Collaborates respectfully with cross-functional team members and supports a positive team dynamic.
• Takes initiative in learning new tools and processes to improve task execution.
• Accepts feedback and uses it to improve performance and understanding of project work.
• Communicates clearly and professionally with team members, asking questions to ensure understanding.
• Keeps track of deadlines and commitments and follows up appropriately to ensure work is progressing.
• Maintains an organized workspace and helps keep shared project documents up to date and accessible.
• Understands the importance of timelines, data accuracy, and good communication in project success.
• Approaches new challenges with curiosity and a willingness to grow.