Key Responsibilities:

Project Management:

• Lead project planning, timeline development, and resource allocation for the design, development, and implementation of SharePoint communication and team sites.

• Manage the migration of local share files to SharePoint, ensuring data integrity and security.

• Coordinate communication across teams and stakeholders, maintaining a clear project plan, milestones, and deliverables.

• Monitor project progress to ensure on-time and within-budget delivery.

• Handle risk management, issue resolution, and change requests to ensure alignment with project goals.

• Prepare and deliver regular status updates to senior leadership and key stakeholders, including Town management.

Business Analysis:

• Engage with stakeholders to gather and document business requirements for SharePoint site design, workflows, and document management system development.

• Analyze existing business processes to identify areas for improvement and recommend SharePoint workflows to automate and improve process efficiency.

• Develop functional specifications and requirements documentation for SharePoint communication sites and team sites, ensuring alignment with departmental needs.

• Ensure compliance with municipal regulations and guidelines in the design of document management systems, including retention schedules.

• Design user-friendly interfaces for SharePoint sites with custom branding, layouts, and features to meet client needs.

Collaboration & Training:

• Collaborate with IT and development teams to oversee the design, development, and implementation of SharePoint workflows and document management systems.

• Coordinate and conduct training sessions for IT staff and municipal employees to ensure effective use and administration of SharePoint systems.

• Ensure effective communication plans are in place to inform employees about the SharePoint migration and new processes.

• Establish ongoing support mechanisms for troubleshooting and user assistance post-implementation.

Security & Compliance:

• Lead comprehensive security reviews and define access control settings for the SharePoint document management system, ensuring proper permissions and security protocols.

• Ensure data security standards are upheld throughout the migration of local files and within the document management system.

Required Qualifications:

• Education: Bachelor's degree in Information Technology, Business Administration, Computer Science, or a related field. A Master's degree is a plus.

• Experience: Minimum of 5 years of experience as a Project Manager/Business Analyst in IT systems development, particularly in SharePoint implementation projects.

• Certifications: PMP or PRINCE2 certification preferred. Certified Business Analysis Professional (CBAP) is an advantage.

Skills and Competencies:

• Project management expertise with proven ability to lead cross-functional teams and deliver complex projects on time and within budget.

• Experience in SharePoint development, including site design, workflow automation, document management systems, and file migration.

• Strong analytical skills to evaluate business processes and identify automation opportunities.

• Excellent stakeholder management and communication skills, with the ability to engage and present to senior leadership and non-technical staff.

• Knowledge of security protocols and best practices for document management systems, particularly within SharePoint.

• Experience in developing training programs and conducting hands-on user training sessions.

• Problem-solving skills with the ability to handle complex projects and navigate challenges with a solutions-oriented approach.

Preferred Qualifications:

• Previous experience working with municipal or public sector clients.

• Expertise in developing and managing SharePoint solutions tailored to specific business functions and user needs.

• Familiarity with compliance and records retention requirements within public sector organizations.