Project Manager Asc

Job Summary: Oracle Cloud Project Coordinator


- Position Type: 6-month contract (likely extension to 12 months)
- Reports To: Enterprise Project Manager
- Location: Nashville, TN (Remote)

Key Responsibilities:

- Meeting Coordination & Documentation:
- Schedule and coordinate meetings with internal teams, vendors, and steering committee
- Prepare and distribute meeting agendas and materials
- Record meeting minutes, decisions, and action items in real time
- Distribute notes and track/follow up on action items

- Project Artifact Management:
- Maintain and update project documentation, trackers, logs, and schedules
- Ensure project artifacts are organized and accessible
- Support PM in managing consolidated issue and work order inventory
- Assist in preparing materials for leadership and steering committee updates

- Financial Tracking & Invoice Support:
- Support tracking of contract financials (hours, budget, billing)
- Assist in reviewing vendor invoices for accuracy and contract compliance
- Flag discrepancies for further review
- Maintain financial logs and help prepare summary reports

- General Program Support:
- Coordinate logistics for meetings (room bookings, virtual setup, communications)
- Assist in tracking deliverables, milestones, and deadlines
- Support onboarding for new team members and vendors
- Handle general administrative tasks to ensure smooth program operations

Requirements:

- Strong organizational skills and meticulous attention to detail
- Experience in project coordination or administrative support roles
- Ability to manage multiple priorities and workstreams simultaneously
- Proficient with Microsoft Office, Teams, SharePoint, and similar productivity tools
- Strong written and verbal communication skills
- Initiative and ability to work independently once given direction

Preferred Qualifications:

- Experience supporting enterprise software or ERP implementations
- Familiarity with project coordination tools (e.g., Smartsheet, Jira)
- Public sector or government experience
- Experience with vendor invoice review and contract financial tracking

Work Environment:

- Fast-paced, high-activity environment with cross-departmental and vendor coordination
- Close collaboration with Project Manager, ITS leadership, Finance, HR, and vendor teams
- Reliability and attention to detail are critical for success