Project Support Coordinator

About Seal Masters of Hawai‘i Seal Masters of Hawai‘i has been a trusted leader in exterior building renovations since 1986. We specialize in restoring and protecting mid‑ and high‑rise buildings across the state, with services including concrete repair, waterproofing, painting, sealant replacement, railing replacement, window and door replacement, and more. Our team is committed to integrity, safety, and delivering high‑quality solutions designed for Hawai‘i’s unique environment. The Role As a Project Coordinator, you will support the Project Director and project teams by helping keep projects organized and moving forward from preconstruction through closeout. You will assist with documentation, scheduling, and day‑to‑day communication across multiple active projects, ensuring information is accurate, timely, and well‑coordinated. This role requires strong attention to detail, proactive follow‑up, and the ability to manage shifting priorities in a fast‑paced construction environment. Your support will play a key role in maintaining project efficiency, clear communication, and a positive client experience. Key Responsibilities Attend daily huddles and manage project communications Draft and distribute project notices, schedules, and delay reports Support billing with photos, SOV markups, and invoice drafts Maintain BuilderTrend (job setup, updates, and closeout) Assist with preconstruction planning, permits, and client coordination Organize site visit reports, punch lists, and closeout documents Daily Communication & Coordination Supports the Project Director by managing project email communications, routing inquiries appropriately, and ensuring all correspondence is addressed within 24 hours. Prepares and distributes accurate project notices and schedules in coordination with Project Managers to ensure timely and clear communication. Coordinates with Resident Managers and Project Managers to communicate weather or site shutdowns and distribute formal delay reports as needed. Site Visit Reports & Punch Lists Responds to site visit reports and maintain organized, up‑to‑date punch lists for all active projects. Billing & Financial Support Assists Project Managers with billing preparation by organizing photos, spall documentation, SOV markups, and drafting invoices for review. BuilderTrend Management Sets up, maintains, and closes out projects in BuilderTrend, ensuring accurate job data, documentation, and financial records. Provides administrative and coordination support during preconstruction, including meeting scheduling, notices, permits, and document tracking. Supports consistent client communication by responding promptly to inquiries and helping ensure clients remain informed and confident throughout the project lifecycle. Compiles and organizes all required closeout documentation, including warranties, affidavits, and updated certificates of insurance. Qualifications Highly detail-oriented and organized Strong time management and prioritization skills Excellent written and verbal communication Reliable and consistent follow-through Ability to learn quickly and absorb information efficiently Team player who works well with others Strong customer focus with a service-oriented mindset Visible, accessible, and responsive to clients High integrity, ethical, trustworthy, and accountable Puts the organization and team above self-interest What We Offer Company-issued laptop Full medical, dental, drug, and vision coverage for you and your family (Kaiser or HMSA) 401(k) with 100% match up to 6% of salary (after 1 year) $200 annual healthcare incentive for completing wellness visits 11 paid federal holidays, including a fully paid Christmas break (Dec 24–Jan 2) 10 days of paid vacation from day one (increases to 15 days after 5 years) Annual Incentive Program (eligible after 1 year) #J-18808-Ljbffr