Property Administrator

This position supports the General Manager in order to maintain high levels of occupancy and superior tenant relations.

Job Responsibilities

As a Property Administrator with Client, you will...

• Handle all incoming calls and service requests to management office and maintain daily relationships with tenants, vendors and building staff.
• Lead the accounts payable process by properly coding invoices and sending them out for payment. Prepare check requests.
• Manage building signage and coordination of tenant appreciation and building events including Tenant Breakfasts/Lunches, Food Trucks, Blood Drive, Flu Shots, Car Washes etc.
• Keep card access system up to date and enter new card keys into system.
• Prepare and update move in/move out checklists as needed for tenants.
• Assist with life safety meetings and fire drills.
• Collect and track certificates of insurance for tenants, contractors, vendors, and suppliers.
• Abstract new leases and amendments.
• Work with accounting department to submit any forms needed including A/R, termination, security deposit, etc.
• Keep building policies/rules & regulations, Tenant Manual and Emergency Procedures up to date.
• Distribute work orders via Yardi Work Order System and run monthly tenant request reports and add new users. Bill back any tenants in Yardi.
• Identify expiring and recurring service contracts for ongoing services at the property. Keep contract files up to date and orderly.
• Assist in preparing budgets with Managers.
• Run monthly rent statements and tenant invoices for distribution and follow up on delinquencies.
• Track and enter energy in Energy Star website, update ComEd bill invoice tracking sheet and electric usage tracking sheet.
• Track Parking Rent monthly and follow up on delinquencies.
• General office duties: open mail, answer phones, filing, order office supplies, send out building memos, update tenant roster, schedule conference rooms, prepare work authorizations and proposals.

QUALIFICATIONS include:

• A college degree or specialized vocational/technical training in real estate is preferred.
• 3+ years' work in property management and commercial real estate.
• PC literacy is required.
• Experience with Yardi Voyager for accounting, work order, facility manager and invoice software desired.
• Strong written, verbal and presentation/communications skills.
• Positive, innovative approach to problem solving.
• Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow-through.
• Notary Public certification a plus.

Client is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.