Property Assistant / Tenant Coordinator (Westchester)A prestigious and very successful Westchester based real estate owner/operator seeks a Property Administrator/ Tenant Coordinator. This is a stable and profitable company that owns a sizable portfolio of class-A commercial office properties. This role will support the property management team. This is a highly visible position offering growth potential within an excellent work environment. Responsibilities:Provide direct administrative support to the Property Management team and tenants as needed.Prepare general correspondence and memos. Utilize mail merge for large mailings.Prepare and send all incoming and outgoing mail and packages including certified, overnight and special deliveries. Maintain and update employees, clients and customer contact databases.Update and file all documents for Vendors and Customers and ensure that contract and lease administration files are accurate and up to date.Ensure that certificates of insurance (COI) for tenants and contractors are accurate and in compliance. Document incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel. Assist with the new tenant welcome and orientation program as follow-up to tenant construction coordination process.Develop, maintain and coordinate implementation of property manuals within the portfolio.Perform AP/AR bookkeeping and obtain completed W-9 forms from all vendors.Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed on a monthly basis.Maintain tracking spreadsheet, calculate amounts, bill the tenants, and add charges to monthly manual adjustment formsPrepare invoices to be billed back to clients and send out accordingly for payment. Skills:BA/BS or on track to obtaining is preferred. Commercial real estate experience a plus.Yardi or MRI software experience a plus.Advanced oral and written communication skills.Ability to speak effectively before small groups of tenants or employees.Strong organizational skills.Self-starter with ability to multitask and meet deadlines.Ability to work independently or as a member of the team.Compensation: $65,000 – 75,000 plus bonus, comprehensive health benefits, 401k match and many other valuable perks.If this particular role isn’t the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Please send your resume for immediate consideration to: If you are not currently interested, but know someone who might be, please feel free to forward this ad along to that individual. Referrals are always greatly appreciated.Advice Personnel *Celebrating over 40 years as New York’s premier boutique recruiting & staffing specialists