POSITION SUMMARY

Our Proposal Coordinator is a detail-oriented and deadline-driven role that supports our business development efforts by managing the end-to-end proposal process for government, nonprofit, and private sector funding opportunities. This role plays a key function in coordinating cross-functional teams, assembling compelling proposals, and ensuring timely and compliant submissions.

PRINCIPAL TASKS AND RESPONSIBILITIES

• Proposal Management
  • Coordinate the full proposal lifecycle from pre-solicitation research to post-submission follow-up.
  • Interpret RFPs, RFIs, and RFQs to develop compliant, tailored responses.
  • Develop proposal schedules and ensure adherence to all internal and external deadlines.
• Content Development & Review
  • Work with subject matter experts, program teams, and leadership to gather inputs for technical and cost proposals.
  • Draft and edit standard proposal sections including company qualifications, management approach, and past performance.
  • Maintain a proposal content library for reusable materials.
• Collaboration & Communication
  • Facilitate proposal strategy meetings, content planning sessions, and final reviews.
  • Ensure effective communication across departments (e.g., compliance, grants, finance) during the proposal process.
  • Track clarifications, updates, and questions from proposal entities or procurement officials.
• Compliance & Quality Assurance
  • Ensure all submissions meet funder requirements, internal brand standards, and compliance criteria.
  • Conduct final QA checks on formatting, required attachments, and technical language.
• Post-Submission Activities
  • Support debriefing efforts on unsuccessful proposals and implement lessons learned.
  • Assist in contract handover to the responsible implementation team when proposals are granted.
• Other Duties

1. Performing any other tasks required by the company.

Qualifications

• Bachelor’s degree in Business, Public Administration, Communications, or related field.
• 1+ years of experience in proposal writing or coordination, preferably in compliance, grants, or government contracting.
• Strong understanding of RFP structures, grant application processes, and procurement language.
• Exceptional writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with proposal management tools is a plus.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Ability to work collaboratively in a fast-paced, mission-driven environment.

PHYSICAL DEMANDS

The position requires normal physical effort when standing, walking, sitting, and/or using office equipment.