Who We Are

As an architecture and interiors firm located in Sarasota, Florida, Sweet Sparkman Architecture and Interiors is defined by a commitment to design excellence and the technical rigor required to bring complex visions to life. We are seeking a high-caliber Proposal Manager to lead the technical engine of our business development team.

In this role, the focus is on the tactical delivery of high-quality submissions. You will take the lead on the physical and digital assembly of proposals, ensuring that every strategic directive is translated into a polished, 100% compliant final product.

What You Will Do

As Proposal Manager, you are responsible for the systematic execution of the proposal process. You will manage the end-to-end lifecycle of professional services proposals, ensuring that every submission reflects the high standards of Sweet Sparkman’s brand and the technical accuracy demanded by our clients.

Key Responsibilities:

• Tactical Production: Execute the end-to-end production of RFQ, RFP, and SOQ responses, managing the assembly of content from initial solicitation through to final printing or digital submission.
• Compliance & Governance: Perform rigorous analysis of solicitation requirements to ensure adherence to submission guidelines, government regulations, and procurement protocols.
• Workflow Management: Establish and enforce proposal schedules, assign tasks to technical contributors (Principals, Architects, and Designers), and lead progress meetings to ensure all milestones are met.
• Quality Control & Editorial: Execute final technical quality checks to ensure grammatical precision, brand alignment, and visual excellence.
• Advanced Document Design: Utilize Adobe InDesign to create sophisticated, structured layouts that communicate complex architectural concepts with clarity and impact.
• Knowledge Management: Curate and maintain the firm’s library of staff credentials, project histories, and technical templates to ensure the most current and accurate data is utilized.

What We Are Looking For

• Technical Mastery: Advanced proficiency in Adobe InDesign is mandatory. Working knowledge of the Adobe Creative Cloud and MS Office Suite is required.
• Industry Context: 3+ years of experience in Architecture, Engineering, or Professional Services. A/E/C firm experience is highly preferred.
• Procurement Fluency: Strong familiarity with public-sector procurement processes and government contracting (Local, State, or Federal).
• Education: Bachelor’s degree in Marketing, Communications, Architecture, Graphic Design, or a related field.
• Core Competencies: Superior editorial skills, exceptional project management capabilities, and a sharp eye for "zero-error" quality control.

The Ideal Candidate

You are a disciplined professional who views a complex RFP as a strategic puzzle. You possess the "graphic judgment" to make technical data look professional and the leadership skills to unify diverse teams of subject matter experts. Based in our Sarasota studio, you will be a gatekeeper of quality for a firm that prides itself on award-winning design and technical execution.

What We Offer

• Full-time position | On-site in Sarasota, FL |Monday – Friday
• $75,000 - $90,000 annually, commensurate with experience and qualifications.
• Health, Dental, and Vision | Paid Time Off | Annual Bonus | Parental Leave | 401(k) | 401(k) Profit Sharing and other ancillary benefits.

Sweet Sparkman is an equal-opportunity employer and is committed to providing a workplace that is inclusive and accessible to all. If you require accommodation for any part of the application or hiring process due to a disability, please let us know. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Disclaimer: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.