Purchasing Admin Apply
Job id: 744834
Department: IOT
Position: Purchasing Admin
Location: 100 N Senate Ave, N551, Indianapolis, IN 46204
Duration: 11+ Months
- Workdays are eight hours long, Monday through Friday, plus unpaid lunch time of 30-60 minutes (contractor's choice). Position does not require weekend or evening work and is not overtime or comp time eligible. Position start time is flexible after training, with start time options between 7AM and 8:30AM.
- Position will be fully on-site to start, after 30-60 days (depending on training speed) may transition to hybrid, 3 days on-site, 2 days remote.
- This position is responsible to support IOT vendor management activity and to verify IOT's compliance with State purchasing rules and regulations, to ensure that the State's technology needs are met both effectively and economically.
Overview
- Receives general instructions from upper management concerning objectives of assignment and may consult with vendor management and procurement staff, managers, and IOT Controllers to solve specific problems or unusual circumstances.
Purpose Of Position/Summary
- This position is responsible to verify IOT's compliance with State purchasing rules and regulations and to support IOT vendor management activity, to ensure that the State's true needs are met both effectively and economically.
Essential Duties/Responsibilities
- Review electronic procurement files to verify filing of required procurement documentation
- Work with agency operations and procurement staff to obtain needed procurement records
- Facilitate vendor registrations to do business with the State of Indiana
- Respond to vendor inquiries regarding payment status
- Maintain vendor data in vendor management software tool
Performs related work as required
Job Requirements
- Associate's degree and 1+ years of experience in purchasing, vendor management, and/or customer service; or a High School Diploma or High School Equivalent diploma and 3 + years of experience in purchasing, vendor management, and/or customer service
- Critical thinking and analysis skills
- Ability to organize and prioritize
- Ability to generate and maintain effective communications, good working relationships and a positive image with suppliers, coworkers, and other state employees/officials by promoting courtesy, objectivity, and fairness
- Ability to assist with client relationship development, problem identification, analysis, and resolution
- Ability to facilitate meetings with department and with vendors
- Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
Required skills:
- Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning)
- High School diploma or High School Equivalency diploma
- Strong Microsoft Office skills
- Able to accurately perform mathematical calculations
- Critical thinking, reading comprehension, reasoning and problem solving Skills.
- Strong and accurate data entry skills.
- Prior working experience in purchasing or vendor management.
- Administrative experience
- Customer service experience
- Associate's degree or higher in business or a related field
- Public sector work experience
- Prior working experience facilitating meetings with department and with vendors.
