Purchasing Administrator

Purchasing Administrator Procurement & Contract Management

Location: Indianapolis, IN
Work Arrangement: Onsite
Job Type: Contract
Duration: 8+ Months, with potential to extend or convert to full-time
Interview Mode: In-Person Only

We are seeking an experienced Purchasing Administrator to manage procurement activities, vendor relationships, contract administration, and purchasing operations within a public-sector environment. The ideal candidate will have a strong background in purchasing, procurement regulations, contract negotiation, vendor evaluation, and e-procurement systems.

This role requires attention to detail, sound judgment, strong communication skills, and the ability to ensure purchasing activities comply with applicable procurement laws, policies, and procedures.

• Manage purchasing activities for a variety of goods, services, and contracts in accordance with established procurement policies and regulations.

• Administer traditional and technology-related service contracts.

• Process purchase requisitions and execute purchases within delegated purchasing authority.

• Evaluate vendor bids, proposals, and quotations to determine the most responsible and responsive suppliers.

• Negotiate, prepare, execute, and administer contracts, purchasing agreements, and contract amendments.

• Monitor vendor performance and resolve contract administration issues.

• Maintain accurate procurement records, contract files, and supporting documentation for audit and compliance purposes.

• Communicate with internal departments and external vendors to resolve purchasing issues and ensure timely processing of procurement requests.

• Provide guidance to procurement staff regarding purchasing policies, procedures, regulations, and contract administration.

• Apply applicable vendor preference requirements in accordance with procurement rules.

• Troubleshoot procurement system issues involving e-procurement, purchasing, sourcing, and supplier contract management.

• Establish and maintain vendor assessment criteria consistent with applicable procurement requirements.

• Maintain confidentiality when handling sensitive purchasing, financial, and contractual information.

• Bachelor's degree in Accounting, Finance, Purchasing, Business Management, or a related field; alternatively, 5 8 years of relevant professional experience.

• Strong experience in purchasing, procurement, contract administration, or vendor management.

• Knowledge of procurement policies, regulations, procedures, and documentation requirements.

• Experience managing contracts, purchase requisitions, bids, and vendor quotations.

• Proficiency with e-procurement systems and Microsoft Office applications.

• Strong negotiation, analytical, organizational, and problem-solving skills.

• Ability to manage financial documentation accurately and maintain detailed records.

• Excellent written and verbal communication skills.

• Ability to handle confidential information and work effectively with internal stakeholders and external vendors.

• Ability to meet applicable bonding requirements.

• Experience with government or public-sector procurement.

• Familiarity with state and federal procurement laws, regulations, and purchasing procedures.

• Experience with PeopleSoft eProcurement, PeopleSoft Purchasing, PeopleSoft Sourcing, or Supplier Contract Management.

• Experience with contract negotiation, amendments, purchasing agreements, and vendor performance evaluation.

• Knowledge of procurement compliance, audit documentation, and financial management.