POSITION OVERVIEW:

At Berk International, we take pride in keeping our operations running smoothly and efficiently. As a Purchasing Assistant, you’ll play a key role in supporting our purchasing and accounting functions—helping ensure materials arrive on time, records stay accurate, and vendor relationships remain strong. From processing purchase orders to tracking containers and resolving invoice issues, your attention to detail and organizational skills will directly impact our ability to deliver quality and reliability every day.

If you thrive in a fast-paced environment, enjoy problem-solving, and take initiative to get things done right the first time, this is the perfect opportunity to grow with a company that values precision, teamwork, and proactive communication. Join Berk International and make an impact everyday—apply today!

DUTIES AND RESPONSIBILITIES:

· Assist in purchasing goods and services according to departmental and organizational policies and procedures.

· Check deliveries against purchase order to ensure all materials have arrived intact and in the ordered quantity.

· Contact vendors to follow up on late or missing shipments or to report damaged goods.

· Maintain detailed paper/computerized records of purchase, including quantities ordered and received, shipping information and costs associated with the purchase.

· Coordinates with managers to maintain inventory levels.

· Ensures that purchasing documents are complete and accurate and include appropriate and reasonable terms and conditions.

· Reviews invoices for appropriate documentation and management approval prior to payment.

· Performs receipt of job-related purchase orders in system.

· Enters invoices and images into accounting system.

· Research invoice issues and work with the purchasing department to resolve.

· Compile and maintain accounts payable records.

· Answers vendor inquiries.

· Assists in monthly accounts payable closings.

· Prepares analysis of accounts as required.

· Performs filing and coping.

· Perform other duties as assigned.

QUALIFICATIONS:

• Clerical skills are key in this role, since purchasing assistants prepare orders, compile reports, and maintain computerized and physical records of purchases

• Mathematics - purchasing assistants also need excellent math skills to ensure that cost calculations are correct, and that purchase orders and inventory counts are accurate

• Client Service in this role, purchasing assistants rely on client service skills to work across departments, interact with vendors and managers, and complete orders and maintain records in collaboration with purchasing managers

• Relationship management skills are also helpful in this role, particularly for purchasing assistants who play a more direct role in vendor selection and negotiation

• Purchasing assistants should possess effective verbal and written communication skills and be able to speak on the phone and write emails to vendors, shipping companies

• Experience and knowledge with container tracking/processing is a must.

• This person should excel in a fast-paced environment and be independent and proactive.

Job Type: Full-time

Benefits:

• 401(k)

• Dental insurance

• Employee assistance program

• Flexible spending account

• Health insurance

• Life insurance

• Paid time off

• Vision insurance

Schedule:

• 8 hour shift

• Monday to Friday

**Job offer is contingent on a background check