Purchasing Procurement Specialist

Work Arrangement: Hybrid
Professional Reference: One professional reference required

We are seeking an experienced General Administration & Procurement Officer to support IT procurement and administrative operations. The ideal candidate will have a strong background in government purchasing, purchase order processing, accounts payable support, vendor coordination, and procurement compliance.

• Process purchase requisitions, purchase orders, invoices, vouchers, and government purchasing card (pCard) transactions.
• Ensure accurate procurement coding, classification, documentation, and electronic recordkeeping.
• Review purchases for compliance with applicable departmental, state, and federal purchasing guidelines.
• Verify budget availability and ensure purchases are properly justified and documented.
• Prepare product specifications and support competitive bidding processes for supplies, equipment, and services.
• Research vendors, compare products and pricing, and identify cost-effective purchasing solutions.
• Review purchase orders and invoices for accuracy and resolve discrepancies.
• Coordinate with vendors and internal departments to address ordering errors, payment disputes, and delivery issues.
• Support accounts payable activities, including invoice processing and payment follow-ups.
• Perform monthly government purchasing card reconciliations.
• Prepare procurement documentation, vendor correspondence, service agreements, and operational reports.
• Maintain accurate inventory records for supplies and equipment and coordinate property tagging when required.
• Monitor contract periods, renewal dates, and expiration timelines to ensure appropriate procurement procedures are followed.
• Research product specifications, pricing, and cooperative purchasing options to support effective resource allocation.

• Minimum of five years of government purchasing experience, preferably within a public-sector procurement environment.
• Experience processing requisitions, purchase orders, vouchers, invoices, and government pCard transactions.
• Strong understanding of purchasing procedures, transaction coding, and procurement documentation.
• Experience with ERP systems and advanced proficiency in Microsoft Excel.
• Experience with high-volume data entry, transaction processing, accounts payable support, and electronic records management.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to identify discrepancies, research incomplete information, and follow established procurement procedures.
• Ability to work independently, exercise sound judgment, and manage competing priorities with minimal supervision.
• Familiarity with NASPO and cooperative purchasing agreements is preferred.

• Strong attention to detail and commitment to procurement accuracy and compliance.
• Ability to communicate effectively with vendors, suppliers, and internal stakeholders.
• One professional reference required.