Purchasing Specialist

Location: Monsey, NY (Onsite, Full Time)
Salary: $150,000

About the Company

We are a family-owned, product-based business in a high-growth phase, investing in stronger systems, better controls, and smarter decision-making across operations. As we scale, purchasing and inventory health are critical to margin, cash flow, and customer satisfaction.

This role is for someone who takes ownership, challenges bad buying habits, and builds repeatable, data-driven purchasing processes.

Position Summary

The Purchasing Specialist owns day-to-day purchasing execution while actively improving inventory health, forecasting, and vendor performance across all locations.

This is not a “yes-man” role. We're looking for someone who thinks critically, negotiates confidently, and uses data to make smart buying decisions — especially in a product-based, inventory-heavy environment.

Key Responsibilities

Purchasing & Vendor Management

• Source, evaluate, and negotiate with vendors to secure competitive pricing, terms, and lead times
• Manage ongoing vendor performance, pricing discipline, and service levels
• Identify new suppliers and cost-saving opportunities
• Negotiate contracts and purchasing terms to improve margins and cash flow

Inventory Ownership & Forecasting

• Own purchasing across all locations to ensure healthy inventory levels
• Monitor inventory turns, sell-through, reorder points, and aging stock
• Prevent overstocking, stockouts, and obsolete inventory
• Partner with warehouse, sales, and operations to align purchasing with demand
• Improve forecasting accuracy through historical data and trend analysis

Data, Systems & Reporting

• Use ERP systems to manage purchasing, inventory, and reporting
• Build and maintain advanced Excel models (formulas, lookups, forecasting tools, analysis dashboards)
• Analyze sales trends, usage data, and inventory performance
• Track KPIs including turns, margins, waste, and vendor performance
• Provide clear recommendations backed by data

Process Improvement & Cost Control

• Build and improve purchasing workflows and replenishment processes
• Reduce excess inventory, waste, and unnecessary spend
• Introduce structure, checks, and discipline to purchasing decisions
• Ensure compliance with budgets and purchasing policies

Qualifications

Required

• 3+ years of experience in purchasing, procurement, or supply chain
• Product-based inventory experience required
• ERP system experience required
• Strong negotiation skills with documented cost-saving results
• Advanced Excel skills — able to build, maintain, and improve complex spreadsheets
• Experience managing inventory health, turns, and forecasting

Strong Plus

• Overseas sourcing or international vendor experience
• Technology or systems purchasing experience
• Multi-location purchasing experience

Key Traits We're Looking For

• Ownership mindset — treats inventory like company cash
• Structured, process-driven thinker
• Comfortable pushing back with data and logic
• Detail-oriented but business-minded
• Not afraid to fix broken purchasing habits
• Strong communicator who collaborates cross-functionally

Performance Metrics

• Inventory turns and sell-through improvement
• Reduction in obsolete and excess inventory
• Cost savings and margin improvement
• On-time availability of products across locations
• Forecast accuracy and purchasing discipline

Final Invitation to Apply

If you're a data-driven purchasing professional who enjoys building structure, negotiating smartly, and taking full ownership of inventory health — this is an opportunity to make a real impact in a growing organization.

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