Receptionist/Administrative Assistant

The NYC office of a global investment firm is looking for a Receptionist/Administrative Assistant to support their NYC office. This is a fully on-site position (not hybrid), the hours are 8-6 and it's a great opportunity for someone with a couple of years of related experience in a large corporate environment, doing Reception, Admin or Office Coordinator/Manager, who is looking to take their career to the next level.Responsibilities include:Welcome visitors and direct them appropriately and answer, screen and forward any incoming phone calls;Manage and update conference room reservations within Outlook;Receive and sort daily mail/deliveries/couriers; ensure all packages are delivered to appropriate party;Stock the kitchen and supply room daily and assist other admins with ordering catering for meetings as needed;Ensure reception area is maintained in an orderly fashion;Provide administrative support to designated professionals and teams;Coordinate internal and external meetings, including conference room scheduling, catering, materials preparation, and logistics;Assist with travel booking, itineraries, ground transportation, and track expense reports;Prepare, edit, and distribute correspondence, presentations, reports, and other documents as needed;Support team projects and initiatives by coordinating logistics, tracking action items, and following up on deliverables;Act as a back-up admin for other admins during travel, sick days, etc;Assist in the planning of office events & culture initiatives.Desired Skills and Experience: Bachelor’s Degree PreferredApprox 1-3 years experience in a large corporate setting providing reception, admin or office coordinator supportAttention to detail in the execution of every task incorporating a high degree of professionalismProven proficient working with Microsoft Office Suite; Experience with Concur a PlusGood time manager with ability to recognize and set shifting prioritiesAbility to be flexible to the needs of the day and maintain a calm composure