MalaceHR is seeking a professional and personable Receptionist to support daily front-desk operations at one of our client locations. This role is often the first point of contact for visitors and callers, requiring excellent customer service skills, strong organization, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Greet and welcome visitors in a courteous and professional manner

• Answer and route incoming phone calls accurately and efficiently

• Manage front desk operations, including sign-in procedures and visitor badges

• Maintain a clean, organized, and professional reception area

• Schedule meetings, coordinate conference rooms, and assist with calendars as needed

• Handle incoming and outgoing mail, packages, and deliveries

• Perform basic administrative tasks such as data entry, filing, copying, and scanning

• Communicate effectively with internal teams and external contacts

• Follow site-specific safety, security, and confidentiality protocols

Qualifications

• High school diploma or equivalent required

• Previous receptionist, front desk, or administrative experience preferred

• Strong verbal and written communication skills

• Proficient in Microsoft Office (Outlook, Word, Excel) and basic office equipment

• Professional appearance and customer-focused attitude

• Ability to multitask, prioritize, and remain organized

• Reliable, punctual, and detail-oriented

Physical Requirements

• Ability to sit or stand for extended periods

• Occasional lifting of office supplies or packages (up to 25 lbs)